Administration Officer (Teaching & Learning Dept)

General Administrative Tasks (40%)

● Arranges meetings, including agendas and minutes, and maintains Google Calendars.

● Compiles and organizes departmental weekly, monthly, quarterly, and annual reports.

● Coordinates payments for various events, projects, materials, and resources for both internal and external suppliers.

● Creates, procures, and/or arranges delivery of certificates, letters, and awards, such as ILAYL, OLAYL, TEFL, SAT, and various recognitions.

● Supports and coordinates internal communication, such as the DTL newsletter.

DTL Resources & Documentation (30%)

● Creates, updates, and maintains internal websites, such as ILA Wiki, OLA Intranet, DTL Portal, and others.

● Organizes, maintains, and supports with updating DTL-specific documents for Document Control.

● Organizes, maintains, and supports with updating DTL internal documents and files.

● Orders and maintains stationary & resources for DTL Senior Management and Teacher Trainers.

Supplier Coordination & Product support (when applicable) (10%)

● Works with publishers and suppliers to request resources, such as product codes.

● Requests course books and other materials, as needed.

● Support administration of ongoing SAT classes (e.g. monitoring homework scores) New Projects and Initiatives (20%)

● Supports documentation and coordination new project initiatives

● Manages pay and budget for projects and content developers

● Supports administrative work with projects, including sorting, organizing, and detailing processes.

•  Communication: Strong interpersonal verbal and written communication abilities for internal coordination and external liaising. English level at upper intermediate or above.
• Organizational: Ability to manage multiple tasks, events, and projects efficiently.
• Technological Proficiency: Familiarity with educational technology, Google Workspace (Docs, Sheets, Forms, and Sites) and MS Office (Word & Excel).
• Attention to Detail: Precision in managing documentation and organizing files.
• Problem-Solving Skills: Analytical ability to address HelpDesk inquiries and product issues.
• Project Management Skills: Competence in supporting projects, managing budgets, and coordinating administrative tasks.
• Financial Management: Proficiency in handling departmental budgets, payments, and financial reporting.
• Designing skills: Proficiency with Canva desirable