[HCM] Supplier Management Officer

Key activities

• Conduct supplier competency survey (10%)
• Manage the products testing control competency of suppliers (15%)
• Manage on suppliers’ product quality (quality issue, quality at receipt…) (20%)
• Check, collect and manage product quality documents to ensure compliance (15%)
• Conduct audit suppliers (Vegetables/Fruits/Seafoods/Meats or Prepackaged food) (20%)
• Update law documents (10%)
• Other duties (10%)

Conduct supplier competency survey
- Annually send the questionnaire to suppliers to survey their quality control competency.
- Collect their feed-back and certificates.
- Record all relevant data, key in SMD’s files, ensure all documents collected are available for use.
- Make an ad-hoc and regular reports to Managements.
- Report in case of finding any non-conformity and propose solutions to Managements.
- Comprehend the questionnaire/procedure and apply it properly while working with Suppliers/ Merchandisers

Manage the products testing control competency of suppliers
- Grasp requirement of related procedure/WI and implement accordingly.
- Study Vietnamese regulations relevant to food safety criteria including micro-bio, heavy metal, plant protective drug, …
- Evaluate the products testing control competency of suppliers by scoring and rating – follow procedure/WI
- Record all relevant data, key in SMD’s files, ensure all documents collected are available for use.
- Make an ad-hoc and regular reports to Managements.
- Report in case of finding any non-conformity and propose solutions to Managements.
- Comprehend the procedure/WI and apply it properly while working with Suppliers/ Merchandisers

Manage on suppliers’ product quality (quality issue, quality at receipt…)
- Grasp requirement of related procedure/WIs and implement accordingly.
- Self-check/collect data from related department.
- Summary and evaluate the data, clarify any unclear point, study the reason in case of issue happen and report to Managements.
- Make an ad-hoc and regular reports to Managements.
- Report in case of finding any non-conformity and propose solutions to Managements.
- Comprehend the procedure/WI and apply it properly while working with Suppliers/ Merchandisers

Conduct audit suppliers (Vegetables/Fruits/Seafoods/Meats or Prepackaged food)
- Grasp requirement of suppliers on-site/off-site audit, all related WIs and implement accordingly.
- Self study to understand regulations relevant to audited product (group) and prepare all administrative procedures before auditing
- Conduct on-site/off-site audit suppliers.
- Make an ad-hoc and regular reports. Announce the audit results to suppliers, follow up their corrective action request
- Record detention.
- Report in case of finding any non-conformity while applying the checklist and propose solutions to Managements.

Check quality documents of products
- Study related regulations.
- Develop the required document based on Vietnam regulation.
- Check documents and labelling according to SMD’s work instruction and make a transparent feedback in SMD’s file and follow a response timeline to departments sending products.
- Comprehend procedure and apply it properly while working with Merchandisers and Suppliers.
- Make an ad-hoc and regular reports to Managements.
- Report in case of finding any non-conformity and provide operation related solutions to superiors.
Collect and manage quality documents of products
- Collecting documents according to the required documents and key in SMD’s file.
- Review the list of nearly expired product to Merchandisers and solve them according to procedure.
- Ensure all documents collected are available for use.
- Comprehend procedure and apply it properly while working with Merchandisers and Suppliers.
- Make an ad-hoc and regular reports to Managements.
- Report in case of finding any non-conformity and provide operation related solutions to superiors

Update law documents
- Periodically update the validity of the legal documents available in the law system of SMD and update new law/regulations belong to Supplier Control’s scope.
- Research and present for team as assigned.

Other duties
- Tasks belonging to Supplier Control’s scope.

• University degree.
• Prefer have related experience working in the relevant food area.

Preferred skills

• Have a knowledge of Vietnamese regulation on labelling, food safety and hygiene, announcement document for circulation of Vietnamese market, certificate of condition eligible facility for food safety
• Have knowledge of HACCP principle, Quality Management System, traceability mock-up and testing program
• Proficient in both spoken and written English
• Able to work independently and under pressure
• Good communication, time management skill, problem solving skill
• Computer literacy: Word, Excel, PowerPoint, Outlook
• Careful, accountable, responsible

Benefits

• 13 month salary
• Performance bonus
• Transportation allowance
• Meal at canteen
• Staff purchase
• Premium healthcare coverage after 1 year of employment
• Full salary social insurance
• 13 days annual leave
• Many opportunities of development (transfer, promote)
• Training and learning development