Office Management Specialist

• Conduct daily inspections of office facilities and resolve operational issues.
• Manage, monitor, and maintain company assets and equipment.
• Record, track, issue, and inventory office equipment.
• Implement and follow up on office maintenance schedules.
• Manage storage areas and company inventories.
• Coordinate office services such as drinking water and indoor plants.
• Monitor office cleanliness and security standards and address related issues.
• Collaborate with the IT team on equipment support and data backup activities at other office locations.
• Work with external suppliers and service providers to ensure smooth office operations
• Support the planning and organization of company events and internal activities.
• Coordinate logistics and administrative support for office operations.
• Provide after-hours support when required to ensure uninterrupted office and facility operations.
• Handle urgent facility-related incidents, urgent equipment setup and office arrangements.
• Supervise minor repairs, cleaning, or maintenance activities outside normal working hours.

• At least 2 years of experience in office management, facility management, or relevant administrative tasks.
• Basic understanding of office operations, asset management, and facility maintenance.
• Ability to manage and track equipment, assets, and storage inventories.
• Knowledge of office maintenance, cleaning, and security procedures.
• Strong communication and coordination skills with internal departments and external vendors.
• Good organizational and planning skills.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.).
• Proactive mindset with strong problem-solving abilities.
• English proficiency at B1 level or above

Working time: 8:00 am - 5:50 pm, Mon-Fri

Working location: 2nd Floor, Anna Building, Quang Trung Software City, District 12, HCMC

Salary & Bonus:

• Base salary: competitive salary
• 13th-month salary
• Performance bonus (up to x3 base salary)

Benefits package:

• PTO per year: 12 days annual leave + 2.5 days off for women.
• Premium healthcare insurance and yearly health check.
• Career growth opportunities with Career Framework and training programs (leadership, problem solving, critical thinking, project management, etc.)
• Internal activities and clubs: Company trip, team building or year-end party, happy Halloween, sports day, football club, badminton club, etc.
• Gift for Tet holidays, Women’s days, birthday, wedding, child birth, etc.
• Professional and diversity working environment