Operation Executive (Bulk Shipment)

1. Barge Transportation Planning & Operations

• Develop and coordinate barge transportation plans for bulk cargo from loading points to ocean vessels in accordance with shipment schedules.
• Coordinate with inland waterway transportation service providers to ensure the availability of suitable barges, including fleet capacity, transportation schedules, and on-time delivery capabilities.
• Monitor barge operations throughout the loading, transportation, and delivery process to ensure operational efficiency and compliance with shipment plans.
• Track transportation progress, vessel waiting time, barge turnaround time, and related operational costs.
• Proactively identify and resolve operational issues that may impact shipment schedules or delivery commitments.

2. Transit Port Loading Operations

• Coordinate and monitor cargo loading activities at transit ports in line with vessel schedules and shipping requirements.
• Liaise with port operators and relevant stakeholders to ensure the timely preparation of cargo, allocation of loading equipment, loading sequence, and sufficient port handling capacity.
• Supervise cargo receiving, loading, and transfer operations between warehouses, barges, and ocean vessels.
• Monitor key operational performance indicators, including loading volume, loading productivity, commencement and completion times, and operational delays.
• Collaborate with internal and external stakeholders to promptly address operational issues and maintain smooth loading operations.

3. Logistics Service Provider Management

• Serve as the primary point of contact for logistics partners, including barge operators, transit ports, stevedoring contractors, and other logistics service providers.
• Monitor service execution to ensure compliance with contractual agreements, operational requirements, and service standards.
• Evaluate service provider performance based on delivery timelines, operational efficiency, cost effectiveness, service quality, and responsiveness.
• Recommend and implement process improvements to enhance transportation efficiency, service reliability, and overall logistics performance.

4. Documentation & Operational Reporting

• Review, verify, and maintain operational documents, including cargo handover records, delivery documents, and other shipping-related documentation.
• Reconcile cargo movement data, including warehouse dispatch quantities, port receiving quantities, and vessel loading quantities, ensuring data accuracy and consistency.
• Prepare regular operational reports covering shipment progress, loading performance, logistics activities, and operational issues.
• Maintain accurate operational records to support reporting, performance analysis, and audit requirements.

5. Operational Risk Management

• Monitor operational risks that may affect shipment schedules and delivery commitments, including vessel delays, barge shortages, port congestion, adverse weather conditions, tidal restrictions, operational disruptions, and cargo quantity discrepancies.
• Provide timely risk assessments and early warnings to relevant stakeholders.
• Coordinate with internal teams and external partners to develop and implement contingency plans that minimize operational disruptions and ensure on-time delivery.

Education & Experience

• Bachelor's degree in Logistics, Supply Chain Management, Maritime Studies, Transportation, Business Administration, or a related field.
• Minimum of 2 years of experience in one or more of the following areas: Inland waterway transportation, Bulk cargo logistics, Port operations, Shipping operations, Bulk cargo transportation planning and coordination
• Previous experience with any of the following organizations is highly preferred: Bulk commodity trading or import/export companies, Manufacturing companies with marine export operations, Logistics service providers, Port operators or terminal companies

Technical Knowledge

• Solid understanding of bulk cargo transportation processes from shipper to ocean vessel.
• Knowledge of port operations, inland waterway transportation, cargo handling and transportation coordination, and vessel loading operations.
• Basic understanding of transportation contracts, Incoterms, shipping documentation, and international trade practices is an advantage.

Skills & Competencies

• Strong planning, scheduling, and operational coordination skills.
• Excellent stakeholder management and cross-functional communication abilities.
• Strong problem-solving and decision-making skills in a fast-paced operational environment.
• Analytical mindset with the ability to interpret operational data, identify issues, and prepare performance reports.
• Proficient in Microsoft Excel and other data management or reporting tools.
• Able to work under pressure, manage multiple priorities, and meet tight operational deadlines.
• Good command of English, particularly for reading and communicating operational and shipping-related information, is an advantage.