Personal Assistant

I.Executive Support to the Director

- Provide administrative and operational support to the Sales & Finance Director in daily business activities.

- Arrange meetings, manage schedules, prepare meeting materials, and document key discussion points and action items.

- Prepare presentations, reports, correspondence, and other management documents as required.

- Track and follow up on assignments, decisions, and commitments to ensure timely completion.

- Handle confidential business information and management-related matters with professionalism and discretion.

II.Business Coordination with US Companies and Factories

- Act as a coordination point between the Director, US-based companies, PTC, and other factories or business units.

- Facilitate communication and information sharing to ensure relevant parties understand business requirements, priorities, and deadlines.

- Coordinate meetings, requests, documents, and action plans across different locations and time zones.

- Follow up on outstanding issues and coordinate with relevant stakeholders to obtain updates and support timely resolution.

- Consolidate information from different parties and escalate significant issues to the Director when necessary.

III.Data Analysis and Management Reporting

- Collect, consolidate, verify, and maintain business data and records with a high level of accuracy.

- Prepare and update reports, spreadsheets, trackers, and management presentations.

- Check numerical data, calculations, and supporting documents to identify discrepancies or inconsistencies.

- Analyze data, highlight unusual variances, and summarize key findings for the Director's review.

- Support the preparation of sales, financial, operational, or other business reports as assigned.

IV. Communication and Administrative Coordination

- Draft professional emails, business correspondence, meeting minutes, and status updates

- Monitor pending requests and coordinate follow-up actions with relevant departments and business partners.

- Maintain organized documentation and ensure information is accurate, complete, and accessible when needed.

- Support special assignments, business reviews, and cross-functional projects as directed by the Director.

   -Education: Bachelor’s degree in business administration, Finance, Accounting, Economics, or a related field.

   -Foreign Language: Good command of written and spoken English, with the ability to communicate effectively with US-based colleagues and business partners.

   -Computer Skill: Good proficiency in Microsoft Excel, Word, and PowerPoint; advanced Excel skills are an advantage.

   -Related Knowledge: Basic understanding of business operations and sales/finance reporting; ability to interpret numerical data and supporting documents.

   -Related Skills: Business coordination, data checking and analysis, report preparation, professional communication, time management, prioritization, and follow-up.