Procurement & Sourcing Specialist – Chinese Speaking

We are looking for a Procurement & Sourcing Specialist to support sourcing, purchasing, import/export coordination, and communication with customers and suppliers, particularly Chinese suppliers and trading partners.

Key Responsibilities

1. Procurement & Sourcing

• Source industrial products, MRO supplies, equipment, and manufacturing components based on customer requirements.
• Request and compare quotations; negotiate pricing, lead times, payment terms, and other commercial conditions.
• Prepare purchase orders and follow the procurement process from inquiry to delivery.
• Coordinate with Chinese suppliers/trading partners regarding quotations, specifications, lead times, and order status.
• Support the Sales team with product sourcing and customer quotations.

2. Import & Export Coordination

• Coordinate with freight forwarders, logistics providers, customs brokers, and shipping companies.
• Prepare and check import/export documents such as PO, Commercial Invoice, Packing List, and related documents.
• Track shipment schedules and coordinate to resolve customs, logistics, and delivery issues.
• Maintain accurate procurement and import/export records.

3. Customer & Supplier Coordination

• Coordinate between customers, suppliers, logistics partners, and internal teams.
• Provide customers with order updates and respond to purchasing-related inquiries.
• Work with suppliers on product specifications, quality issues, delivery schedules, warranty, and after-sales support.

4. Reporting & Other Responsibilities

• Prepare procurement reports and purchasing-related analysis.
• Monitor order progress and follow up on outstanding issues.
• Perform other procurement and supply chain-related tasks assigned by management.

Education & Experience

• Bachelor's degree in Supply Chain Management, International Business, Engineering, Logistics, or a related field.
• Minimum 1 year of experience in Procurement, Purchasing, Sourcing, Import/Export, or a related field.
• Experience with industrial products, MRO supplies, automation equipment, or manufacturing materials is an advantage.
• Knowledge of international trade procedures, Incoterms, and import/export documentation is preferred.

Language Skills

• Chinese: Fluent – mandatory, for communication and negotiation with Fluent Chinese – mandatory, for effective communication and negotiation with the company’s foreign managers and leaders, as well as Chinese suppliers and business partners.
• Vietnamese: Fluent.
• English: Good communication skills are an advantage.

Skills & Personal Attributes

• Demonstrates a high level of integrity and honesty, maintaining transparency in all procurement activities and strictly avoiding any unauthorized personal benefits or conflicts of interest with suppliers.
• Good negotiation, communication, and problem-solving skills.
• Customer- and supplier-oriented with strong coordination skills.
• Able to manage multiple tasks and work independently.
• Detail-oriented, responsible, proactive, and willing to learn.
• Good teamwork and interpersonal skills.

Salary & Benefits

• Salary: 12,000,000 – 20,000,000 VND/month, negotiable depending on experience and qualifications.
• Meal allowance: 50,000 VND/working day.
• Social insurance and other benefits in accordance with Vietnamese labor law.
• Professional working environment with opportunities to develop experience in procurement, sourcing, international trade, and industrial products.

Working Hours

• Monday to Friday: 08:00 – 17:00
• 1-hour lunch break.
• Overtime is uncommon.

Interview Process

• Only shortlisted candidates will be contacted.
• The interview will be conducted in Chinese and Vietnamese to assess professional communication skills.

Required Documents for Final Selection

Candidates who pass the final interview will be required to provide documents for employment verification and salary evaluation:

1. Copy of ID card / Citizen ID
2. University graduation certificate
3. Employment certificates from previous employers
4. Recent salary statement / payslip
5. Social insurance contribution record

• Bằng cấp: Đại học
• Hình thức: Nhân viên chính thức
• Độ tuổi: Không giới hạn tuổi
• Lương: 12 Tr - 20 Tr VND