Senior Executive - Product Compliance (Regulatory Affairs)

POSITION OBJECTIVE

This new position is responsible for supporting Line manager to consult about Vietnam standards, build and align official processes and implement the whole procedures to apply and obtain product licenses, product declaration and conformity certificates that meet the requirements of regulatory bodies, government policies and standards for to import and sell regulated products legally at Vietnam.

RESPONSIBILITIES (Main and detail information) 

• Prepare and collect all necessary documents, product information to implement product license and certificate application in accordance with applicable regulations. 
• Understand the local HS Codes, support on HS code checking files. 
• Prepare and manage product quality dossiers such as Conformity certificates, Declaration of Conformity, Self-product declaration, Product Declaration and Declaration of Conformity. 
• Work and coordinate with service vendors or even with relevant government authorities on product quality matters and other product-related regulatory procedures. 
• Record and maintain data report, tracking status report for licenses and certificates applications at SKU level. 
• Review product labels, packaging information and mandatory declarations to ensure compliance with applicable regulations. 
• Handle translation for product description, product specification, Vietnamese label and follow up notarized translation with Translation service (if needed).
• Prepare and proceed payments to vendors for license, certificate application service fee and product testing fee. 
• Identify potential compliance risks and recommend corrective actions where necessary.
• Maintain up-to-date knowledge of relevant laws and regulations, provide input on the impact of change of regulations. 
• Prepare periodic and ad-hoc Product Compliance reports as required by management and relevant authorities. 
• Support regulatory inspections, inquiries and other requests from competent authorities. 
• Perform other Product Compliance-related duties as assigned by the direct manager.

POSITION REQUIREMENT

Education: Bachelor degree in any related fields or an equivalent combination of education and experience

Experience: 

• 02+ years of experience in Product Compliance, Regulatory Affairs, Quality Assurance/Quality Control or Self-Product Declaration is preferred. 
• Experience in preparing and reviewing regulatory and quality documentation.

Knowledge: 

• Good understanding of local regulations and compliance obligations 
• HS codes knowledge. 
• Basic to intermediate knowledge of Quality management systems is a plus, e.g. QCVN, TCVN. 
• Understanding of regulations and standards affecting products of MR DIY. Foreign language/ Ngoại ngữ: English is preferred

Skills: 

• Good communication and coordination skills, particularly when working with suppliers and government authorities. 
• Good attention to detail and ability to identify compliance gaps and potential risks.
• Ability to manage multiple products, documents and deadlines simultaneously. 
• Good English communication skills, both written and verbal. 
• Proficiency in Microsoft Office, particularly Excel and MS Word, Power point.

Personality: 

• Integrity, maturity, and a sense of urgency are a pre-requisite. 
• Attention to detail