Admin Officer

Job Description

1. Administrative Tasks:

   • Organize documents, files, and manage office paperwork.

   • Manage and coordinate with suppliers for purchasing office supplies and equipment.

   • Prepare necessary documents and forms for employees.

   • Arrange and track employee leave schedules.

   • Ensure the office is always tidy, clean, and office equipment is functioning well.

   • Other related tasks

2. Management Support:

   • Interpret (English/Vietnamese) in meetings.

   • Translate documents, emails, and correspondence (English/Vietnamese).

   • Assist senior management with daily tasks and as needed.

   • Prepare documents, reports, and presentations if need

3. Financial Support:

   • Coordinate with accountants to record and monitor cash flow in/out of the company.

   • Assist in budgeting and financial forecasting.

   • Coordinate with accountants to prepare periodic and ad-hoc financial reports as needed.

4. Sale & marketing support

Job Requirement

• Knowledge, Skills and Experience

  • Fluency in English in all 4 skills

  • Experience in office management or administrative roles

  • Good written and verbal communications skills

  • Good organizational and time management skills

  • Proficiency in office softwares (E.g. Microsoft Office, Google Workspace and others…)

  • Ability to multitask and prioritize

  • Ability to work with minimal supervision

  • High attention to detail

• Personality and attitudes:

  • Honest, responsible, careful and diligent 

  • Proactive, enthusiastic, eager to learn and able to show initiatives

  • Flexible and be able to work under pressure.

PREFERENCES

• Experience in working at foreign entities (European, Japanese and Korean companies)

• Experience in marketing, sales or related work