Deputy Head of Building and Facility Management (for Asset Management)

Job Description

The duties and responsibilities of Deputy Head of Building and Facility Management (for Asset Management) include but is not limited to:

• Manage staff under the field assigned by Head of the department; directly Responsible for managing teams: Assets and coordinating the use of laboratory equipment, inventory, managing space usage and locks, managing services such as security and cleaning, managing processes of the BFM department, managing support teams;
• Plan and prepare annual budget estimates for: purchasing stationery, regular items, inventory and services such as security - cleaning - insect control, working with industries and faculty to plan for new procurement and maintenance of laboratory equipment, procurement and maintenance of classroom equipment, meeting rooms, and other items to support events;
• Providing professional support, guidance and advice in relation to all day to day operations to site based FM teams;
• Monitoring budgets and outcomes for all site based FM Works programmers and undertaking formal audits;
• Asset management; Arrangement of usage and management of all facilities of VGU: facilities, equipment, working equipment; ensure utility availability for the whole university. Manage assets obtained from international cooperation projects of VGU (if any);
• Managing the FM Audit hierarchy, Quality Management Programme and Promoting Best Practice across all sites; Coordinate with IT to ensure good condition of network system and other IT equipment;
• Supporting the Group Head in providing creative and commercial solutions to future bid requirements and producing "first draft" submissions; Compiling cost and data information for future bids so as to ensure risks and margins can be accurately identified;
• Ensuring that all contractual and statutory requirements are met in full across the existing internal regulations of VGU and regulations with the provision of high quality management information;
• Consolidate report and perform asset management duties as per the Government regulations.
• Manage, guide and effectively use facilities, equipment, and tools, save utility.
• Security and cleaning management.

Job Requirement

1. Qualification: 

• Bachelor degree in business administration or related field;
• A higher degree and/or relevant post graduate/professional qualification in facility management is a plus;
• Professional health & safety qualification e.g. NEBOSH General Certificate, IOSH.

2. Experiences: 

• Experience in leading teams of technicians or other;
• Experience in Facility Management of university or other service oriented institution/company.

3. Knowledge:

• A progressive, dynamic and flexible approach to delivery of Facility and Asset Management Services;
• A proven track record of Customer Relationship, Quality, Project and Financial Management;
• Demonstrable experience of delivery in a similar role with experience of Bid support, development and mobilisation of new contracts;
• An experienced senior facility management professional with a sound knowledge of a Statutory compliance;
• Excellent Interpersonal and Drafting skills;
• A sound knowledge of MS Word, Excel and Project;
• Understanding of workings of technical equipment;
• Basic knowledge about repairing facility equipment e.g. Air Conditioning, electrical cabling, etc.

4. Skills

• Fluent in both oral and written English, fluently use English in discussions/meetings and prepare English report;
• Excellent interpersonal and communication skills and ability to work collaboratively;
• Ability to understand and analyse data and produce coherent reports to present to senior management;
• Excellent organisational skills.

5. Behaviours required

• Highly responsible;
• Openess, willing to work within the team;
• Willingness to spend periods away from home (overnights) and to work some unsocial hours (evenings and weekends).