Human Resources Specialist

Job Description

Under the leadership of HR Manager, the Human Resources Specialist is responsible for carrying out daily and periodically HR services as described below.

Roles and Responsibilities

1. Recruitment:

- Build and report on quarterly and annual hiring plans

- Create and publish job ads in various portals

- Network with potential hires through professional groups on social media and during events

- Collaborate with hiring managers to set qualification criteria for future employees

- Screen resumes and job applications

- Conduct initial phone screens to create shortlists of qualified candidates

- Interview candidates in-person for a wide range of roles (junior, senior and executive)

- Track hiring metrics including time-to-hire, time-to-fill and source of hire

- Design, distribute and measure the results of candidate experience surveys

- Train and advise hiring managers on interviewing techniques and assessment methods

- Follow up with candidates throughout the hiring process

- Maintain a database of potential candidates for future job openings

2. C&B tasks:

- Compute monthly payroll, Personal Income Tax, staff allowances and bonus in accordance with company policies

- Make monthly/periodically internal payroll report/ costing report, PIT report and other statutory reports for relevant authorities

- Handle HR operations and benefits administration including self-insured, group life, medical insurance as well as expatriate, partner & directors benefits administration;

- Support HR Manager to develop and implement C&B Policies, Reward & Recognition Programs, Loyalty Schemes, Health Care

- Package, Disciplinary Actions, etc.

- Conduct, prepare data for salary survey

- Manage staff database, labour contract, overtime database

- Assist HR Managers in annual salary review, performance evaluation, promotion programs, etc.

- Support the HR Manager to prepare annual budget

- Perform other tasks assigned by the Management

- Participate/ assist HRM in implementing teams projects & initiatives

3 . Foreigner services tasks:

- Provide guidelines and support for expatriates to obtain required documents (such as temporary residence books, Vietnamese health checks, Vietnamese police checks, etc.) for expatriate formalities' applications.

- Proceed with visa, work permit, and TRC applications, and follow up for renewals.

- Monitor and perform activities to ensure legal compliance with the requirements of the Vietnamese government for expatriate employees working and living in Vietnam, including visas, work permits, temporary residence cards, as well as other legal documents/requirements related to expatriate employees and their accompanying dependents.

- Coordinate logistics for expatriates' relocation to Vietnam, including but not limited to guidance on document authentication, entry visas, flight tickets, shipment-in, and accommodation. Support orientation programs for new expatriate employees.

- Provide support and guidance to expatriates during their initial settling period.

4. Others:

- Other tasks assigned by the Management.

Job Requirement

Job requirement

- BA Degree in Labor Relations/Human Resources Management/Business Administration or equivalent.

- Knowledge of administration regulations mandated by the Vietnamese government; knowledge of immigration laws and working laws for expatriates.

- Very good command in English (listening – speaking – reading and writing).

- At least 3 years of related work experience.