Import Export Specialist

Job Description

Responsible for all import/export activities in designated manufacturing site including corporate and statutory reporting, planning of material and shipment.

Responsible on dealing with any issues involving industrial parks, industrial park management boards, Local Planning & Investment Department.

Responsible in dealing with forwarders for all inward and outward shipments.

Responsible in dealing with other departments.

* Compliance

Understand clearly License in connection to company requirements.

Propose the amendments when needed due to changes in demand.

Work closely with planning, Procurement and Production to ensure materials, consumables, spare parts and machinery are in-line with the needs

Submit C/O or other license related to import export process.

*Import-Export process management, customs and related reports

The process is documented clearly, and documents record be kept compliance with Company policy

Ensure actual import and export match with plan.

Be regularly updated and clearly understanding any new circulars/information related to Customs matters.

Submit relevant reports to Ministry of Trade and Commerce, Customs or other related government office timely.

Reporting of raw material import and shipment during the months should be accurate and submitted on time as per deadline set by the relevant authorities.

Do tax report on discrepancy between customs record and physical inventory on time

Check, instruct and train relative partners to follow right import/export process in first time such as RG, RGO, COP & CFM

*Plan shipment (inbound and outbound

Ensure shipping docs compliance with Customs regulation

Work out accurate timeline for planning import.

Ensure that shipment information is accurate and provided by related department as well as forwarders on a timely basis.

Work with forwarders to ensure that all inbound and outbound shipments are done efficiently with cost-effective.

Cooperate with other sections to meet customers’ satisfaction.

*Relations

Inform, explain, circulate and train to all staff, team and all relevant II-VI subsidiaries any new policy circulars issued by Customs as well as forwarder update and corporate policy. Co-ordinate with other Departments to follow the procedure of import and export exactly and on time for submission.

Teambuilding: develop a cohesive work group, facilitate commitment and enthusiasm in supporting the Company; and assures cooperation and rapport among inter departments.

Job Requirement

Educational Background

Bachelor's Degree is at least, major in Foreign Trade or Supply Chain or Logistic or equivalent majors.

Working Experience 

- Bachelor’s degree in business, international trade, or related field.
- 2+ years of experience in import/export operations or a similar role in manufacturing company.

Special Abilities

·       Have integrity, is independent, self-motivated, accurate and able to lead and manage a team of accounts assistants.

·       Numeric, have effective oral and written communication skills in English and Vietnamese and good interpersonal skills.

·       Good working knowledge of standard computer software and ERP systems.

·       In-depth knowledge of import/export regulations and compliance requirements.