Marketing Admin Officer (Temp)

Job Description

Agency Responsibilities:

• Oversee payment processes, including uploading and tracking approvals for payments and contracts in the system.

Quotation Management:

• Upload hardcopy quotations to the system.
• Follow up with relevant parties for reviews and approvals.
• Send status update reports to the brand team every Monday and Thursday.

Minute of Acceptance (MOA):

• Upload hardcopy MOAs to the system.
• Remind parties to review and approve MOAs.
• Provide status updates to the brand team bi-weekly.

Technical Acceptance (TA):

• Request and follow up on TA documents from relevant parties.

Contract Management:

• Request and follow up on contract documents.

Payment Processing:

• Manage internal and external payment documentation, involving the brand team.
• Send status update reports to the brand team every Monday and Thursday.

Beer and POSM Management:

• Handle ordering, stock, and logistics for beer and POSM for the brand team.
  • Beer: Track and manage event-related beer usage and transport.
  • POSM: Order and track POSM and premium stock; manage related documentation.

Additional Responsibilities:

• Organize business travel bookings, hotels, and transportation for the team.
• Consolidate and submit market visit and travel claims.
• Prepare documents for new SKU listings and packaging changes.
• Arrange workshops, team lunches, and logistics for access to the building.

Job Requirement

- University/ College graduate in Business Administration/ Accounting…

- At least 2-year experience in Admin role.

- Good communication, planning and organizing, interpersonal skills

- Reliable, accurate, impartiality

- Conversant with spoken and written English

- Good office skills (MS office, filing…).                          

- Willing to work under pressure