Purchasing Admin/ Administrative Officer

Job Description

1. Manage supplies stock, placing and tracking orders and other logistic activities.

• Participate in goods ordering and receipt operations for Purchase request/order in eBuy system, inventory check and assist in liquidation if necessary.
• Contact suppliers for quotations, issue purchase orders, monitor order status and receive goods.
• Handle logistic activities: Draft contracts, send for revisions, submit for signing and stamping and manage customs documentation.

2. Maintain and execute routine activities of the Development Center.

• Monitor and backup data of the center.
• Monitor the schedule of routine activities within the department and coordinate with other departments to ensure activities are conducted on schedule,
• Logbook management: close, open, and regularly check the logbook records.
• Distribute and archive correspondence (e.g. letters, emails and packages)

3. Maintain Development center calendar and schedule event

• Book meeting rooms as required
• Manage business trips of staff (Invitation letter, visa, flight ticket, travel insurance, accommodation)
• Manage the logistics for expatriates coming to Vietnam for business purposes (visa and/or resident permit, work permit, accommodation) InternalSchedule in-house and external events

4. Others

• Other duties as may be requested by the Development center Head.

Job Requirement

• Graduated from college; additional degree in Office Administration is an advantage
• Proven work experience as an Administrative Officer, Administrator or similar role, at least 1 year.
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and PowerBI, specifically)
• Proficient in reading, writing, and speaking English fluently.
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail.