Sales Admin (chemical)

Job Description

Purpose

1. Contribute to the profitable growth of Kao Vietnam Chemical Division.

2. Render the support to sales & marketing by smooth and good communication with customers and internal teams.

3. Render the general affair support to the related teams.

Scope

Financial

1. Achieve sales and profit target by budget and previous year.

2. Summarize sales and profit report figures extracted from SAP system.

3. Provide cost simulation summary for logistics costs.

Non-Financial

1. Render administrative support to the team and Kao group members.

2. Be a good coodinator between customers and the team.

3. Render a secretarial service to the Vice President Chemical.

Decision-Making

1. Obtain and summarize enough information to the supervisor (Vice President, or Managers) for their correct decision making.

2. Provide support to obtain and summarize the information for the team members asking their supervisors for decision making.

Tasks

Administrative support in accounting scope including but not limiting to the following: 40%
- generate various sales reports by extracting data from SAP, collecting information from sales
- support for annual budget and quarterly EST (estimation) input in SAP
- update and maintain the various raw material price tables
- support for simulation of logistics cost and find TCR for price quotations

Administrative support in sales activities including but not limiting to the following: 40%
- email or phone communications with customers for sales orders, logistics, and other requests
- receive PO and get sign to reply to customers, input SO in SAP, send shipping documents to customers, arrange deliveries communicating with internal related teams and customers
- coordinate sales meetings: arrange meeting rooms and facilities
- sample arrangements: from Vietnam to overseas, vice versa
- business trip arrangements: flight search, hotel accomodations

Administrative support in general affairs including but not limiting to the following: 20%
- coordination for visitors: schedule managements, hotel accomodations, meetings arrangements, restaurant reservations.
- maintain office supply inventories: purchase requisition, prompt replenishment, cost comparison of alternative sources, etc.
- arrange and manage inventory of Kao products gifts for customers

Job Requirement

Minimum requirements       

 - Education: Preferred university graduated degree, English, standard accounting

 - Job-related experience:Preferred at least 3 years experience working as sales administration or logistics, procurement

 - Specific knowledge:Sales flow (Sales order, Procurement Order, Shipping documents, Packing lists, etc.) and SAP operation

 - Business understanding:Import / export, logistics, and their related Vietnamese regulation and law

 - Other requirements:High passion, honest mindset, cheeful disposition, and logical thinking

Competency Profile

Core competencies

Supportive: Seek ways to support the team efforts while contributing to overall organizational success

Customer service:Offering friendly and honest customer experience with professional skills

Collaboration:Work with and through others to achieve the goal and desired results

Target level: Offer good experience to those working with.

Leadership Competencies

Empowerment:Gives team or other related members confidence and allows reedom to complete tasks

Influence:Enlists the support and cooperation of others and encourages to be proactive

Ethics:Act as a positive sample for others by following high ethical standards

Target level: Good influence to the team for feeling confidence and  enrouragement with ethics.

Technical Competencies

Data management:Collect, manage and report data. Also use data to improve process and operations.

Computer literacy:Range from MS Office to new systems (SAP S/4) or website design.

Specialization:Support members with niche skills such as logistics regulation or chemical law knowledge.

Target level: Utilize the new system and manage the data and knowledge to improve.