Accountant Payable Team Leader

Job Description

1/ Account Payable: Fully understand and can do tasks of AP position including:

• Record expenses when incurred.
• Process payments to third parties in time. Zero intercompany overdues. No backlog in handling invoices.
• Secure insurance premium invoices are paid on time.
• Verify supporting documents and book AP invoice in accounting system (with proper accounts and cost of centre) within 2 working days onced supporting documents are submited & validated.
• Pay attention to book correctly some AP invoices to Inventory account.
• Assign Tax codes for the Purchases correctly.
• Propose payment plan timely and accurately for review.
• Submit payment plan as scheduled every month.
• Once payment plan is approved, process payments and follow up with approver to make sure all payments are processed within the same day or 1 day latest.
• Ensure all successful payments are booked & applied to AP invoices in accounting system in the same period (no later than 2 working days from payment date).
• Reconcile Payments between Bank & Accounting system and submit to direct superior/FMs on or before WD+2.
• Ensure all payments made are supported by qualified documents.
• Proactively handle inquiries related to payments
• Month end closing support includes to complete AP journal entries by WD1, prepare AP month end reconciliation file and submit for review before WD+ 3
• Always ready to work for new entities assigned

2/ AP Team Leader

• Manage AP team to keep the quality providing to all entities under management's expectation
• Train and monitor closely new AP members
• Assist higher level in catching up new entities assigned effectively on timely manner
• Work actively and patiently
• Support higher level to update, standardize procedures among entities

Job Requirement

• University graduation
• Experience: 7 years in AP position in which at least 2 years in AP Team Leader. Prioritity to the candidates in same position in shared service organizations.
• Language: Mandatory good speaking and writing in English, Japanese readability is a plus
• Communication: Open and skillful to work with foreign colleagues 
• Hard working and willingness-to-adapt attitude
• Management: Ability to manage AP team with large number of staffs
• Proactive attitude and well-planned person