Accounts Payable Specialist

Job Description

1. Invoice processing: scan invoices into OnBase, enter all invoices into the computer, verify receipt and price against purchase order. Note invoices with discounts; ensure all discounted invoices are paid within discount terms.

2. Cash Distribution Processing: process payments of all expenses by scheduled due date. Run and print checks; attach needed remittance to checks and mail. Process all Automated Clearing House (ACH) payments needed on a daily basis.

3. Set up and maintain vendor information in the Accounts Payable system.

4. Handle Accounts Payable related calls and inquires: take incoming calls from Accounts Payable vendors and throughout the company as directed; answer any month-end questions or budget questions that may be needed; answer questions pertaining to past due invoices, debit memos, payment requests and scheduling of payments or any other miscellaneous calls that come into accounts payable.

• Responding to Ashley employees that have questions;
• Responding to vendors that have questions;
• If an invoice approver ‘rejects’ an invoice, the AP team needs to look into why and correct;
• Issues could be sent to the wrong approver, entered under the wrong Ashley company, etc.

5. Scan invoices into OnBase and verify that documents have been scanned properly; properly dispose of documents.

6. Issue manual checks: enter and print checks for vendors that require immediate payment.

7. Weekly/Monthly Reporting of key metricsDemonstrate the Company’s Core and Growth Values in the performance of all job functions.