Accounts Payable Specialist

Job Description

1. Invoice processing: scan invoices into OnBase, enter all invoices into the computer, verify receipt and price against purchase order. Note invoices with discounts; ensure all discounted invoices are paid within discount terms;

2. Cash Distribution Processing: process payments of all expenses by scheduled due date. Run and print checks; attach needed remittance to checks and mail. Process all Automated Clearing House (ACH) payments needed on a daily basis;

3. Set up and maintain vendor information in the Accounts Payable system;

4. Handle Accounts Payable related calls and inquires: take incoming calls from Accounts Payable vendors and throughout the company as directed; answer any month-end questions or budget questions that may be needed; answer questions pertaining to past due invoices, debit memos, payment requests and scheduling of payments or any other miscellaneous calls that come into accounts payable;

• Responding to Ashley employees that have questions;
• Responding to vendors that have questions;
• If an invoice approver ‘rejects’ an invoice, the AP team needs to look into why and correct;
• Issues could be sent to the wrong approver, entered under the wrong Ashley company, etc.

5. Scan invoices into OnBase and verify that documents have been scanned properly; properly dispose of documents;

6. Issue manual checks: enter and print checks for vendors that require immediate payment;

7. Weekly/Monthly Reporting of key metrics;

8. Demonstrate the Company’s Core and Growth Values in the performance of all job functions.

Job Requirement

1. Freshers graduated with Bachelor 's Degree with Finance or Accounting major or have equivalent background, who took an internship or at least 1 year of experience in Accounts Payable or related area, Required.

2. Good English (4 skills) and confident in communication.

3. Good attitude, willing-to-learn.

4. Hard working, carefully, detail oriented.

5. Have a passion and drive to continuously improve processes, procedures and employees in order to meet operational excellence.