Admin Assistant cum Receptionist

Job Description

1. Receptionist

- Welcoming guests to the company in a professional way.

- Switchboard management: Receive incoming calls, provide information or transfer to relevant departments. Make sure the transmission is always working properly.

- Receive all kinds of letters, dispatches, parcels, etc., which are delivered to the departments.

- Provide company forms (both hard copy and soft copy)

- Create and display slides/video on TV every day

2. Administration

2.1 Ordering/Booking

- Booking air tickets, hotels, cars for internal employees and Group’s guests

- Order lunch for training sessions, meetings, welcome guests.

- Manage orders for pantry, namecard, stationery, etc.

- Order flowers/fruits as departments’ request.

2.2 Payment

- Ensure monthly payments accuracily and timely (pantry, travel expenses, telephone, stationery, office rental, etc.)

- Create PR/ PO/ Good Receive on the system for all departments.

- Managing the annual administrative budget and budget plan for the new year.

2.3 Office management

- Manage and keep the company's seal in accordance with regulations.

- Working with the building management on fire protection issues / Deploying building announcements, guest registration, refrigeration systems, etc.

- Manage Housekeeping Staffs to ensure the office is always professional, clean and tidy.

- Ensure office facilities are always in good working.

- Organize 5S audit activities for office regularly.

2.4 Others

- Visa for employees on business trips and Group’s guest.

- Support for employee engagement activities (Women’s day, Chrismas, etc.)

- Other tasks as Line Manager’s request.