Manage registration, documentation, and record-keeping processes related to the Fund Management Certificate granted by the State Securities Committee
Be in charge of logistic works for corporate events/ activities (e.g. AGM, company trip, internal and corporate events,...) including: facility selection, menu planning, transportation arrangements, preparing and distributing invitation, agendas, contract/ vendor negotiation and liaison,.... upon request of Office Manager
Handle printing corporate stationery (letterhead, envelope, name cards,...) to ensure sufficient and cost-effective
Explore and propose service providers including office maintenance, doors access control system, office cleaning,... for the review of Office Manager
Input travel data into ESS for cost control of related HoDs and for checking monthly debit notes provided by travel agencies
Be responsible for logistic matters related to business travels for staff including air ticket and hotel bookings, visa, travel insurance,... in according with the Business Travel Policy;
Arrange working visa/ work permit, entry visa, resident permits for expat employees and foreign visitors as and when needed;
Prepare monthly bills of travel expenses (air tickets, visa, hotel bookings,...), printing service, for the review and approval of Head of HR and Admin
Job Requirement
Education: College degree or higher
At least 3-year experience in the similar position with multinational working environment ( Female only)
Good customer oriented, and skillful in MS Office (MS Word, MS Excel, MS Outlook)
Good communication abilities in both Vietnamese and English and detail oriented
Good negotiation skill is an advantage
Ability to work under high pressure, strong teamwork skills, and effective multitasking capabilities
