Admin Specialist

Job Description

• Manning the telephone system; Welcoming guest to company;
• Set up and prepare facility for meeting room;
• Manage the incoming and outgoing correspondence, goods… internally and externally;
• Manage, monitor the usage and maintenance of administrative equipment such as vehicle, photo copy machine, and taxi cards…;
• Set up and monitor administrative budget;
• Coordinate with other departments to prepare purchase request for stationary and other items under administration function;
• Monitor and supervise outsourced services (company bus, catering, cleaning, gardening, security…). Maintain and improve the services quality continuously;
• Maintain high standard of hygiene in working environment;
• Manage affairs related to the worker’s uniform;
• Maintain good relation with relevant government organs;
• Report on monthly administrative expenses;
• Report on administration related issues when requested;
• Support Department Head in fulfilling functions and responsibilities of the department.