[AEON HÀ ĐÔNG] TRƯỞNG BỘ PHẬN HÀNH CHÍNH

Job Description

• Administrative tasks & Cost Control
  - Implement store operating plan, control store expenditure within budget parameters, sustain during financial year, to come up with cost saving plan.
  - Develop strategies to reduce administrative costs, gain operational efficiency.
  - Make periodical report related to costs and other matters.
  - Develop and implement new administrative systems, such as record management.
  - Supervise daily store's opening and closing; provide guidance through the implementation of standard procedure and monitor store keys.
  - Supervise the ordering and issuing of uniforms, name badges, swipe cards, material to ensure cost efficiency.
  - Make working roster for store's Line Manager and roster for store's opening and closing.
  - Coordinate with Aeon Delight to tackle issues relating to house-keeping, security and technical matters.
  - Receive and work with inspection team from governmental authorities.
  - Supervise other matters relating to staff s benefits, i.e. staff bus, staff canteen, medical room, garbage management.
• Merchandising management
  - Stock take Leading:
  • Make sure implement the bi annual stock take (Store) and monthly stocktake (Foodline) within rules& proccess.
  • Analyze stock take report and reconcile with data storage system in cooperation with other departments.
  • Keep stock control systems up to date and ensure inventory accuracy.
  • Maintain receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational, procedures.
  - Merchandise Receiving:
  • Have deep knowledge and understanding about Law & regulations regarding merchandising management, food safety and hygiene, fire safety and ensure subordinates follow accordingly.
  • Develop procedures and ensure loading of containers and trucks are accurate and timely.
  - Price alteration: work with Merchandising and Accounting Departments to resolve receiving discrepancies.
  - Supplier Management:
  • Take leading role in dealing with suppliers to solve any arising issues relating to merchandise or to solve suppliers' complaints.
  • Participate in negotiation together with Legal, Merchandising and Supplier Management Departments with Suppliers during the sourcing selection process and ongoing contract and relationship management.
• 5S, Safety Implementation & Facilities Responsibility
  - Responsible on 5S& safety of personnel working at the loading bay, backyard& backroom.
  - Oversea the planned maintenance of vehicles, machinery and equipment.
  - Check and plan to maintain, repare, buy the machine, equipment.
  - Safeguard warehouse operations and contents by establishing and monitoring security procedures and protocols.
• Process- Guidelines & Supporting roles
  - Develop working process, guidelines for other departments to ensure smooth operation.
  - Ensure compliance in internal controls.
  - Communicate, train, implement and sustain relevant policies, processes and procedures within the store to deliver the required outcomes.
  - Plan ahead and work towards material order and related processes for new store's opening.
  - Support other functions in execution of promotion schemes, customer survey, handling customer's grievance and finding solutions to arisen difficulties in operation.
• Rules-Regulations& Duties
  - Follow all working procedures, the company's policies, rules and regulations.
  - Check, monitor, remind and guide subordinates to follow the rules and regulations.
  - Make regular reports and statistics on a daily, weekly and monthly basis.
  - Support other departments as necessary.
  - Other tasks or responsibilities as assigned by Deputy Store Manager or Store Manager.