The duties and responsibilities of Assistant to Vice Presidentinclude but is not limited to:
Preparation of Presidential Board meetings, drafting of minutes, filing, and informing staff about minutes;
Responsible for the President's correspondence and filling out of documents. Maintaining of relevant addresses and communication data;
Scheduling, travel planning and preparation of business travels of the President;
Assistance in the official reporting of VGU to both internal committees and external stakeholders, especially to the Vietnamese and German governmental organs;
Responsible for Presidential Board – Process management;
Translation document from Vietnamese into English and vice versa;
Support the President, other Presidential Board (PB) members, the Presidential Board Office in their current business, organizing of meetings, keeping minutes, tracing of decisions;
Support in organization of VGU's official events and celebrations, in preparation and organization of visits from foreign and Vietnamese delegation to VGU;
Assist in planning and preparing workshops and internal/external meetings, keep minutes, support tracing of decisions;
Accompany the President on business trips in Vietnam, translating during official appointments.
Job Requirement
1. Qualification: Bachelor in business administration, economics, social sciences, humane sciences or related fields.
2. Experiences:
Working experiences in a similar administrative position or in the higher education environment.
3. Knowledge:
Knowledge and skills in the higher education administration.
4. Skills
Fluent in both oral and written English, fluently use English in discussions/meetings and prepare English report;
Knowing German is an advantage;
Excellent in Microsoft Officeoffice software (Word, Excel, PPT,…);
Excellent written and presentation skills;
Experience of public speaking;
Excellent interpersonal and communication skills and ability to work collaboratively;
Ability to work on own initiative and to deadlines;
Ability to work as part of a team;
Ability to present in formation to groups as well as individuals;
Strong interpersonal and problem resolution skills;
Strong managerial abilities;
Excellent organisational skills.
5. Behaviours required
Highly responsible;
Openess, willing to work within the team;
Innovative and dynamic;
Capacity to work under pressure on tight deadlines;
Willingness to spend periods away from home (overnights) and to work some unsocial hours (evenings and weekends).
More Information
Degree:
Bachelor
Probationary period: 60 days
Training opportunities:
- Free English and German classes
- Participating in orientation training and professional training classes
Age:
Unlimited
Working time: 40-hour work week or 8-hour work-day from Mon to Fri
Colleagues: Friendly and supportive
Benefit:
-13th month salary
-Accident insurance 24h PVI
-Bonus on Tet, public holiday
-Provide laptop
-Pay SI on the 1st month of working and exactly salary amount as contract
-Salary raise as working experience and review salary basing on performances
-Annual teambuilding
-Shuttle bus from HCMC to VGU
Holidays: 12 days per year and sick leave full pay 3 days per year
