Document Staff

Job Description

1. Be in charge of export process & documents for current seafood business

· Prepare documents for export goods (carefully check bill of lading, catch certificate, health certificate, and certificate of Origin from suppliers, make commercial invoice, packing list or related documents)

· Follow up with supplier, customer, Italy offices, Director, monitoring the forwarders to arrange shipment schedule and booking note, submit documents on time.

· Logistics:

- To update freight costs and get a quotation;

- To calculate logistics cost and inform entrust party

- To make logistics cost estimation

· Prepare payment documents

- To check PI and issue PI for Indofish Asia

- To check and make draft LC

- To transfer LC

- To make the commission contract, asking payment

· Be the main contact to work with the bank for the followings:

- To submit company document & be present at bank when needed

- To follow the payment and update the bank balance to Director.

- To transfer money, LC etc.

- To follow and update balance of companies and report to Director

· Accounting tasks (closely work with outsourcing accounting firm)

- To issue red invoice to/when receive supplier/ customer payment

- To prepare, print invoices from tax system, payment documents, etc.

- To collect and send all invoices, accounting documents to accounting firm every month

- To transfer marketing contribution fee to Italian partners

· Administration tasks:

- To file & archive the export documents

- To file & archive company information

- To file & archive bank accounts & contact persons

- To file & archive supplier contact lists

- To make reports and support Director/ Commercial manager as per his/ her requests

- To support & back-up Assistant when needed

2. Be in charge of import process & documents for new business

3. Other tasks as per Director's request