21/05/2024
Permanent
Competitive
3 - 5 Years
Experienced (Non - Manager)
21/06/2024
Executive Assistant to BoM (50%)
• BoM Document management:
Oversee the efficient and secure processing of documents requiring BoM’s signatures.
Maintain a clear and organized record of all signed/bidding documents.
• Calendar Coordination:
Manage appointments, meetings, and travel arrangements, prioritizing and ensuring adherence
to deadlines.
Resolve scheduling conflicts and communication with internal and external stakeholders.
• Meeting Support:
Assist BoM with ongoing and recurring meetings by coordinating with internal teams.
Prepare logistics, agendas, and briefing materials for meetings. Conduct the MoM.
• Travel Coordination:
Arrange travel for BoM (and their family members) as required.
Coordinate travel and logistics arrangements for another team when business occurs.
• Documents process:
Involve in Visa, Work Permit, TRC, fast track services for BoM.
Process business payments/claim for Management and another team, and manage petty cash.
Administration (50%)
• Front Desk support:
To take care of and welcome guests and company hotline.
Handle incoming and outgoing mail and deliveries.
• Company and department events:
Support and coordinate with stakeholders for company events as assigned.
• Other tasks: As assigned.
Required Qualifications and Requirements:
• Minimum of 5 years of experience working as a Personal Assistant or Executive Assistant within a multinational corporation.
• Proficiency in English, both written and verbal, with strong communications skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Additional fluency in Chinese language and experience with accounting system are advantageous.
• Demonstrated expertise in organizational management, time allocation, and tasks prioritization.
• Proven ability to work autonomously, show initiatives, and resolve challenges efficiently.
• Excellent interpersonal skills, adept at building relationships across all hierarchical levels.
• Discretion, professionalism, and reliability, maintaining a high level of confidentiality.
• Capacity to thrive in dynamic environment, adeptly manage multiple responsibilities concurrently
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