Executive Assistant

Job Description

Objectives

We are looking for an Executive Assistant to deliver exceptional administrative, organizational, and logistical support on a one-to-one basis.

Job Description

Personal/Clerical assistant to CEO:

• Master the CEO’s calendar, schedule meetings, arrange travel, visa and accommodations, and handle any necessary logistics
• Prepare files, reports, correspondents and other relevant business documentation as requested.
• Prepare and organize paperwork and mail.
• Responsible for notes or dictation at meetings and providing general assistance during presentations.
• Deal with incoming email, faxes and post, often corresponding on behalf of the CEO.
• Handle any tasks as required

Administrative function for Board of Directors (BOD):

• Manage the calendar of BOD effectively and efficiently.
• Handle personal matters of BOD, including travel arrangements, gifting, passport renewing, sending any personal documents,…
• Coordinate with HR to handle both routine and ad hoc tasks of: reports/inputs for expenses, etc.

Job Requirement

Job Requirements

Skills & Knowledge & Qualification

• Excellent administrative and organization skills
• Strong problem-solving skill and mindset, proactive spirit
• Detail-oriented and able to prioritize and multitask
• Track record of demonstrated ownership, responsibility and accountability
• Excellent communication skills in English
• Excellent professional standards, discernment and discretion when taking care of sensitive information
• Flexible to work outside working hours when required 

PMAX-er Identification

• Client Impact: Everything we do is ultimately to deliver real client impact and value.
• Innovation: Drive change and innovative new ideas to create more values for clients, teams and society.
• People Development: Attract, develop, and retain the most talented people. Development is a responsibility, not a choice, of both the individual as well as the organization.
• Integrity: Be honest and show a consistent and uncompromising adherence to what is right, even if it is at our own cost.
• Teamwork & Fun: The cooperative and collaborative effort of a team to achieve a common goal or to complete a task, and trying to build a joyful & enjoyable atmosphere for everyone.
• Extreme Ownership: The practice of owning everything in your world, to an extreme degree. Think of yourself as the owner of the company. It means you are responsible for not just those tasks which you directly control, but for all those that affect whether or not your task is successful.

Benefits

• Competitive salary range and 13th-month salary
• Flexible working time and 15 paid leaves per year
• Insurance as full salary (SHUI)
• Annual health check-up and Healthcare Insurance PVI for all employees
• Laptop supply/allowance or support for laptop purchase costs on an individual basis
• Internal training & career development opportunities, and external L&D budget sponsorship
• Team bonding budget quarterly, snack time to engage team members
• Quarterly, Yearly Recognition Gifts & Awards and gifts on special occasions (birthday, New year…)