The Export Documentation Specialist coordinates and monitors export shipments, ensuring proper documentation for customs clearance and compliance with U.S. export regulations. Key responsibilities include:
Document Management: Create, maintain, and audit all export documents, ensuring compliance with regulations and timely provision to customers and freight partners.
Supplier Communication: Communicate with international suppliers and third parties to ensure timely receipt of documentation and provide guidance on related inquiries.
Credit Analysis: Analyze customer credit requests related to late documentation and provide recommendations for approval or denial.
Compliance Assurance: Assist in maintaining export compliance for customers after initial setup.
Regulatory Reporting: Accurately report international shipments to the U.S. Census Bureau via the Automated Export System (AES) and update filings as needed.
Invoicing and Payments: Update freight invoicing logs and process payments, coordinating with corporate accounts payable.
Correspondence Retention: Maintain international correspondence per U.S. Customs requirements.
Data Collection: Collect and update information in line with team performance measures.
SOP Maintenance: Maintain and recommend updates to Standard Operating Procedures for the documentation team.
Process Improvement: Identify areas for improvement and assist in implementing changes.
Regulatory Awareness: Stay updated on export regulations and communicate changes to management.
Job Requirement
Qualifications:
Bachelor degree in International Business, Business Administration, Import/Export or equivalent experience.
Have 1 year of experience or below.
*Fresh gradudates will be trained. This job provides great opportunity for you to work closely with US colleagues and improve English skills.
Basic understanding of export compliance requirements and documentation rules for various countries.
Familiarity with export logistics and international transportation.
Excellent English communication, interpersonal, and organizational skills.
Familiarity with document management systems.
Analytical and problem-solving abilities.
Proficient in MS Office, especially Excel.
Empathetic and professional response to vendor and customer inquiries.
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