HR & Admin Supervisor

Job Description

I - Administrative tasks

• Welcome guests, operating incoming calls and transfer to related departments.
• Archiving, receiving and recording all incoming and outgoing letters, documents and packages.
• Ordering stationery and purchasing office equipment.
• Ordering uniforms and issueing uniforms and lockers for plant employees.
• Ordering lunch meals and prepare overtime meals for plant employees; Ordering drinking water for office use and visitors.
• Liaising with contractors, electricity service, VSIP water supply and waste treatment, telephone/internet service, cleaning service, security service and follow up concerned service contracts.
• Follow up documents of periodical health check, hygience and safety, fire-prevention…
• Translate documents from English to Vietnamese and vice versa.
• Perform other jobs assigned by Plant Manager and HR & Admin Manager.

II- HR tasks:

• Collecting monthly attendance records; checking daily presence of staff (reporting punctuality, lateness or absence, etc.); following up annual leaves, regulated leaves, insurance compensation, etc.;
• Coordinating with manpower service for monitoring agency workers and prepare attendance records monthly.
• Monthly prepare social & health insurance procedures (employees increase/decrease, weakness/ maternity policies…).
• Drafting decisions on commendation and reward, appointment, discipline, termination of labor contract, and relevant letters;
• Participating in HR planning recruitment and preparing relevant procedures for interview and receipt of new staff; Helping newcomers in integration with company and departments.
• Arrangement, management, update, and archive for staff documents i.e Health Card, Insurance Book and so on.
• Drafting offer letter, seasonal contract, official contract… and follow up the expiry date of labor contracts to extend timely.
• Perform other jobs assigned by HR & Admin Manager.