Import-Export Specialist

Job Description

Job Purpose: As an Import-Export Specialist, you will play a critical role in facilitating the smooth flow of goods between international borders. You will be responsible for ensuring compliance with all customs regulations, managing documentation, and coordinating logistics to meet import and export requirements. Your attention to detail and knowledge of international trade laws will contribute to the efficiency of the supply chain and overall business operations.

Reports To: Vietnam Production Manager

Location: Vietnam Plant

Department: Production

Classification: Full-time

Job Duties and Responsibilities:

1. Customs Compliance:
   • Stay informed about international trade laws, tariffs, and customs regulations.
   • Ensure all import and export activities comply with relevant laws and regulations.
   • Complete and submit required documentation to customs authorities.
   • Manage VAT compliance for incoming raw materials, outbound finished goods, and unused/scrap raw materials for disposal.
   • Accurately maintain records for periodic/annual Customs inspections.
2. Logistics Coordination:
   • Coordinate transportation and shipment of goods to and from international destinations.
   • Collaborate with freight forwarders, carriers, and customs brokers to ensure timely delivery of products.
   • Proactively monitor and track shipments from door to door addressing logistical issues and develop mitigations to minimize delays.
   • Refine processes to increase efficiencies.
3. Documentation Management:
   • Prepare and review shipping documents, including commercial invoices, packing lists, and bills of lading.
   • Verify accuracy of documentation to prevent customs clearance delays.
   • Maintain organized and up-to-date records of all import and export transactions.
4. Tariff Classification:
   • Classify goods according to harmonized tariff schedules.
   • Work closely with customs brokers to determine accurate tariff codes.
5. Compliance Audits:
   • Conduct regular audits to ensure compliance with import and export regulations.
   • Identify areas for improvement in processes and documentation.
6. Communication:
   • Communicate with internal teams, suppliers, and home office leadership to identify and resolve shipping issues and provide status updates.
   • Collaborate with various departments, including production, sourcing, and home office to facilitate smooth operations.
7. Risk Management:
   • Identify and mitigate potential risks associated with international trade.
   • Implement strategies to minimize duties, taxes, and transportation costs.
8. Regulatory Changes:
   • Stay updated on changes in international trade laws and regulations.
   • Advise management on potential impacts and necessary adjustments.

Job Requirement

Required Qualifications

Education

• Bachelor's degree in International Business, Supply Chain Management, or a related field.

Experience

• Proven experience as an Import-Export Specialist or in a similar role.
• In-depth knowledge of international trade laws, customs regulations, and logistics.

Knowledge, Skills, & Abilities

• Fluent in English.
• Strong attention to detail and excellent organizational skills.
• Effective communication and interpersonal skills.
• Proficiency in using relevant software and systems for documentation and tracking.
• Ability to work in a fast-paced and dynamic environment.

Working Conditions

Essential physical requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Able to actively participate in container loading/unloading and direct the loading team to oversee container loading/unloading.
• Able to travel to outbound port or Customs as required.
• Must be able to lift 40 pounds at a time.