Office Administrator

Job Description

ABOUT THE ROLE

As an Office Administrator, you will be the backbone of our office operations, ensuring smooth and efficient day-to-day functioning. You will undertake a variety of administrative tasks, providing crucial support to various departments and personnel within the organization.

OFFICE LOCATION & WORKING TIME

Lacàph Space Sài Gòn (head office): 220 Nguyễn Công Trứ, District 1, Ho Chi Minh City

Monday to Friday from 9:00 to 18:00, with occasionally weekend work when required

DUTIES

Office Administration (40%)

- Control and maintain the good appearance of the reception, working space, and meeting areas, ensure office hygiene;

- Ensure service fee payment (rental, electricity, water, internet, telephone, courier, transportation, etc.) is made on time from the right business unit;

- Monitor and manage maintenance and repair services for office equipment, machine, facility, and building, ensuring all in a good manner;

- Maintain supplies inventory and order services (admission, travel arrangement, office stationery, pantry supplies for head office staff, etc.);

- Manage head office’s tools & assets;

- Manage accounts on Collective email user systems;

- Coordinate with IT outsourcing service to solve IT-related matters;

- Review administrative and human resources contracts;

People operation (40%)

- Manage employee’s health insurance, annual health check;

- Manage time & attendance of staff;

- In charge of all aspects of Vietnamese immigration, including visas, entry permits, work permits, temporary residence cards, and other related legal documents for expats;

- Arrange for internal training;

Other duties (20%)

- Complete reports and other tasks as assigned by HR Specialist;

- Up to 20% of duties may fall outside of the JD to support ad hoc tasks, and initiatives to improve the working environment for head office;