Office Management Intern

Job Description

Event Coordination Support:

• Assist in organizing and executing office events, ensuring smooth logistics and coordination with internal teams
• Brainstorm and contribute creative concepts (theme, activities, gift,…)
• Gather quotes from suppliers
• Prepare and process payments for suppliers
• Support event logistics

Travel, coffee bill & PR process:

• Ensuring accuracy and timely processing
• Collect coffee bill, travel-related documents
• Prepare and process payments

Reporting:

• Collaborate with technical team to help prepare incident reports & other report
• Collect details from technical team
• Prepare reports: description, photos, status, root cause analysis, solution, and estimated costs for repair

Support office task:

• File Organization: Sort, categorize, and organize physical and digital files
• Payment Tracking: Monitor PR, ensuring proper tracking and processing of invoices, for timely completion
• Perform additional tasks as assigned by supervisor

Job Requirement

• Currently pursuing a degree in Business Administration, Office Management, or a related field
• Technical Skills: Microsoft Office (Word, Excel, PowerPoint)
• Good communication skills, attention to detail
• Basic English skills