Provide administrative support for lawyers and legal executives, and help with the day-to-day tasks involved in running a legal firm, include:
Create, manage and secure the file storage system including (i) customer records/emails; (ii) personnel; (iii) administration effectively and scientifically;
Check, guide trainee lawyers to ensure that the hard files/documents are properly and sufficiently saved in the file, and the softcopy files are saved enough on the server;
Answer and transfer calls, take messages and manage emails.
Prepare agendas and minutes of meetings.
Organize travel, including flights, transfers, accommodation and Visas.
Photocopy and maintain stationery stock.
Work, negotiate with suppliers to order, purchase and receive goods with the best price/quality and/or purchase office supplies, machines, and equipment;
Organize office lunches, year-end parties, Christmas, annual travel, annual health check-up…
Implement and/or support the implementation of necessary tasks and procedures in changing, expanding and adjusting the working office.
Other Admin tasks as required by partners, lawyers, accountant if any.
Job Requirement
Have Professional Secretary Certificate from Hoa Sen University is an advantage;
Have 4-5 years working experience is preferable;
Required language: English
Be proficient in Microsoft Office: MS Word, Excel, Power Point, Internet, Outlook
Be well – organized and careful.
Be responsible, dynamic, and hard-working
Salary: Negotiation
Benefits: Company’s regulations
Annual Health Check-up
Annual Company Trip
Social insurance, health insurance in accordance with the Labour Law
