Office Manager

Job Description

A. JOB DESCRIPTION

The Office Manager oversees the administrative and operational functions of a legal office, ensuring its efficient and smooth functioning. This role involves managing office staff, handling administrative tasks, coordinating office procedures to support the legal team's activities.

· Create, manage and secure the file storage system including (i) customer records/emails; (ii) personnel; (iii) administration;

· Delegate tasks and ensure timely completion of office duties;

· Manage office supplies and equipment, including procurement and maintenance;

· Develop and implement office policies and procedures to improve efficiency and compliance;

· Handle correspondence, emails, and phone calls, redirecting inquiries as appropriate;

· Schedule appointments, meetings for attorneys;

· Prepare legal documents, contracts, and correspondence under the guidance of attorneys;

· Maintain confidentiality and handle sensitive information with discretion.

· Assist in recruitment and hiring processes, including job postings, interviewing, and onboarding new employees;

· Coordinate staff training and professional development initiatives.

· Coordinate office logistics, including space management, facility maintenance, and security protocols;

· Ensure compliance with legal regulations and standards, including data protection and privacy laws.

· Oversee billing and monitor office budgets and expenses, manage accounts payable and receivable, reconciling financial records regularly.

B. BENEFITS

· Health insurance, social insurance, unemployment insurance and community insurance according to the provisions of law;

· Bonus 13th month salary, enjoy the company's remuneration and welfare policies;

· Participate in Teambuilding, Company Trip, Year End Party, monthly internal activities, etc;

· Trained in professional skills with leading domestic and foreign experts.

· Work with customers from leading domestic and foreign companies/agencies;

· The working environment is young, dynamic, respectful, friendly and encourage openness and creativity.