Sales Administrator

Job Description

1. Inventory & Delivery

• Receive inquiry from Sales Team & clients; check & prepare DO.
• Coordinate with Accounting Dept. & Warehouse keepers.
• Follow-up and inform clients & collect docs for filing after success.
• Monthly report to DM for stock sales, inventory, ongoing Contracts status.

2. Pricing & Quotation – Purchase Order & Contract Preparation

• Manage Pricing System offered by SM.
• Offer stock prices to clients for small inquiries.
• Consolidate Prices offered by Sales Team to clients.
  

3. Managing documentation and data system

• Prepare PO/SO; Proposal; tender documents.
• Receive information from Sales Team to place order to Suppliers.
• Get info from sales team & Prepare draft Contract to send to Clients – Follow up for signature.
• Coordinate with other teams to follow up account receivable (AR) including down payment from the customer & complete request payment process as per sales contract.
• Coordinate other teams to ensure issue bonds as per tender / the sales contract on time: advance payment bond, performance bond, warranty bond, others…

4. Project management

• Monitor shipment schedule to release delivery notice to the customer
• Complete customs clearance process including checking for customs declaration & releasing import tax to deliver the goods in time
• Follow up and keep record of installation process
• Submit documents to complete receivable collection

Job Requirement

* Requirements:

• Good communicate in English and Vietnamese both verbal & written 
• Proficient in MS Office (Excel, Word, Power Point, etc.) 
• Proactive, careful, well organized, detail-oriented, highly resourceful and follow up skills 
• Good problem solving and analytical skill 
• Willing to learn, multiple tasks and be able to work in a fast – paced environment 
• Good at time management and planning skills 
• Work independently as well as in a team

* What we offer:

• Competitive salary + monthly bonus + 13th salary 
• Social Insurance is fully covered after probation 
• An open and dynamic English working environment & promotion opportunities 
• Great chance to develop through on-the-job training method