Sales Administrator

Job Description

1. Draft contracts give and consolidate comments to finalize contract terms and get the contract signed.

2. Draft and send letters, annexes, and meeting minutes to customers regarding delivery schedules, payment requests, and contract adjustments.

3. Monitor bond and LC issuance.

4. Coordinate with Finance for AR follow up, prepare payment requests.

5. Create delivery-related paperwork, including invoices, packing lists, contracts, delivery orders, shipping documents and ensure that all documents are prepared and submitted on time.

6. Co-ordinate with Customer, Suppliers, Forwarders, Bank, Departments of internal company… to fulfill all obligations of the sales contract.

7. Place Orders of handle purchase contract to supplied.

8. Co-ordinate with the Marine Project Managers/Marine Sales Manager to resolve matters with CAT.

9. Release shipping instructions to suppliers to meet company/customer/contract requirements.

10. Assist Supply Chain Manager to update to latest information to local marine engine list, marine engine coming report, contract log.

11. Assist BU Head Marine to update the latest information to Engine total List, Contract Log, J577, J578 Invoice.

12. Input all related data on DBS, U4, E-office system for the best working interaction:

+ Creating purchase orders on DBS, SAP.

+ Receiving the products when net invoices come.

+ Creating Sales Agreement and Invoice for the delivered orders..

+ Checking and maintaining inventory in DBS, etc Maintain EMS code lists in DBS including Model, Make, Compatibility, Attachment type, product type, industry code, Acquisition code.

+ Checking and controlling inventory, sales analysis, transactions, price list in DBS, etc…

13. Others task as assigned by Supply Chain Manager

Job Requirement

• University of Foreign Languages/Foreign Trade/Economic degree.
• University of technology.
• At least 1 years of working experience at a similar position in a similar- sized foreign organization, or technical experience with similar Engine Products.
• Qualification in Engineering is strong advance.
• Quickly achieve good experiences from workplace learning.
• Computer literate and familiar with words, excel, Cat website, DBS, SAP.
• Having good relationships with customers, suppliers.
• Have general knowledge of the company business process as a whole and product lines.
• Capable of working independently and carefully with high accuracy as well as a part of the team.
• Fluent English language and excellent Vietnamese (oral and written).