Plan and manage all the procurement activities of MKW to ensure they are completed efficiently in the timely and cost-effective manner to support the smooth operation of the power plant, including:
Planning and Processing:
Identify the procurement demand and budget of the power plant to ensure that procurement schedules are met and within budget.
Conduct strategic sourcing for potential suppliers.
Prepare all documents in the common procurement process including RFQs, PQs, Vendor Comparison, POs/Contracts, Delivery Notes, …, both documents and input in SAP system.
Coordinate with relevant stakeholders to prepare bidding dossiers for tender Process.
Negotiate contracts with vendors to secure the best deals and terms.
Review and coordinate with internal departments to review contracts.
Monitor supplier performance to ensure the quality and timeline of goods/services delivery.
Maintain advantageous relationships with suppliers and manage disputes.
Manage contracts’ payment schedule to ensure timely payments.
Control the contracts’ expiry dates to ensure they’re renewed or liquidated in time.
Compliance
Ensure that all procurement-related activities are carried out in compliance with the Company’s. regulations and procedure, relevant regulations, standards, and laws.
Conduct regular audits of procurement process with Internal Audit and implement corrective actions.
Data, Reports & Filing
Maintain adequate data record on procurement expenditure to be ready anytime when required.
Prepare regular and ad-hoc reports on work progress on relevant procurement activities as per procedure and requirement.
Ensure the procurement filing is maintained sufficiently and up to date (both soft copies and hard copies).
Participate in meetings of MKW to report procurement activities and issues.
Others
Assist line managers in developing and improving the Procurement Procedure.
Back-up and support MKW Admin in the daily work when necessary.
Manage / handle other ad-hoc tasks assigned by line managers.
Work in Binh Dai and be willing to travel between Binh Dai and HCMC office when required.
Job Requirement
KNOWLEDGE REQUIRED:
Accounting principles and procedures.
Budget planning and control.
Procurement standards, policies and procedures.
Contract terms & conditions review.
Tender Process
SKILL/ABILITY REQUIRED:
Strong organizational and planning skills.
Ability to plan for and keep track of multiple projects and deadlines.
Good interpersonal, verbal and written communication skills.
Result-focused and efficiency-oriented.
Strong customer-service mindset and can-do attitude.
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