Accounting Specialist (Kế Toán Viên)

Job Description

1. Invoice Processing & Data Management

• Assist in booking invoices into the FAST software during peak periods, ensuring accurate and timely entries.
• Export data from FAST software (sales/purchase registers, VAT listings, journals) and format it according to requirements.

2. Bank and Cash Entries

• Post bank and cash transactions into SAP based on bank statements and cashbooks provided by the accounting team.
• Ensure timely and accurate booking of payments and receipts.

3. Expense and Asset Management

• Manage booking of expenses, prepaids, and assets into SAP. Coordinate with the accounting team to park and post documents as required.
• Create purchase documents for assets and assist in preparing depreciation entries for prepaid expenses.

4. Data Reconciliation & Reporting

• Reconcile balances between FAST and SAP, addressing discrepancies, booking outstanding invoices, and preparing transfer notes or reversals as needed.
• Generate and format various reports, including summary reports for local sales and purchases, export cargo, factory production, and monthly P&L cargo parity.

5. Inventory and Stock Reporting

• Prepare ageing reports for inventory stock and monitor stock levels by physically verifying quantities for raw materials and packing materials.
• Summarize actual PAR (Profit and Loss) reports for the fiscal year and ensure up-to-date YTD shipment reports.

6. Vendor and Customer Management

• Gather information to maintain vendor and customer data in SAP, including managing credit limits and requesting new material creation based on production needs.

7. Special Reporting Projects

• Work on special reports such as NW/PPW (Net Weight/Per Piece Weight), production parity, and processing results based on data from logistics, sales, and production teams.

Job Requirement

• Education: Bachelor’s degree in Accounting, Finance, or a related field.
• Technical Skills: Proficiency in Excel, Word, PowerPoint, SAP, and FAST software.
• Experience: At least 1-3 years of relevant experience in accounting or finance.
• Professional Certifications: Certification in SAP or FAST software is a plus.
• Other Skills: Strong communication skills, ability to work under pressure, and strong prioritization abilities.
• Personal Attributes: High attention to detail, strong analytical thinking, and a collaborative team player.