Admin Intern

Job Description

ofi (olam food ingredients), part of the Olam Group, offers sustainable, natural food products and ingredients, including cocoa, coffee, dairy, nuts, and spices. Operating in Vietnam since 1997, ofi has built a strong presence with its head office in Ho Chi Minh City, along with regional offices and seven major factories across various provinces. As the largest exporter of cashews, pepper, and instant coffee, and among the top exporters of green coffee, ofi Vietnam works closely with a vast network of farmers. With over 4,500 employees, the company is committed to performance, diversity, and talent development. Its ‘Choices for Change’ strategy targets long-term impact by 2030, focusing on prosperous farmers, thriving communities, climate action, and sustainability.

JOB IN SUMMARY

This position is part of the HR and Administration Team at the HCMC Office. As an Admin Intern, you will have the opportunity to gain hands-on experience in both receptionist and administrative tasks, supporting the daily operations of the office. You will be the first point of contact for visitors and external calls, helping to maintain a professional and welcoming office environment. In addition, you will assist with various administrative duties such as meeting room coordination, document handling, office service arrangements, and supporting internal teams and guests.

KEY RESPONSIBILITIES:

1. Receptionist tasks:

• Receiving incoming telephone calls, documents, and transfer to related person. Sending documents, courier when needed. Arrange and control the meeting rooms.
• Welcome visitors warmly, make sure they are comfortable, instruct them to meet people.
• Ensure knowledge of staff movements in and out of organization.

2. Admin tasks:

• Make sure solving the problems if any (phone, taxi, electricity, drinking water, stationary, express service DHL, TNT, EMS, 247, printing, healthcare service, office flower, office cleaning, etc…)
• Payments: process all the payments on time (include monthly payments and others necessary payments)
• Booking: team lunch/ dinner/party.
• Visitor travel arrangement supporting with hotel, car booking …
• Arrange for visiting plan for guest (pick up, transportation, accommodation…)
• Order beverages and food for guests and expats when needed.
• Support all the expats and co-workers (HCM, Long An, Bien Hoa, Di Linh, Phu Yen, Quy Nhon, Gia Lai) if any.
• Manage emergency changes/cancellations in a professional and calm manner

3. Other ad-hoc jobs assigned by direct managers.

Job Requirement

1. Education/ Academic: College/Bachelor's degree preferably in Hospitality, HR, Business Administration/ Languages

2. Language/Computer Proficiency:

• Competent communication in Business English is required.
• Good at Excel, Words, Power Point and other office computer skills.

3. Technical Skills/Competencies:

• Teamwork player, relationship building, and coordinative skills;
• Must be able to work with diverse team members across locations.

4. Behavioral Competencies: Honest, dedicated, hard-working, can-do attitude, pleasant organization, and teamwork skills.

Our Purpose is to “be the change for good food and a healthy future”. At ofi, we celebrate our diversity. ofi provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment decisions will be based on qualifications, merit, and business needs.