Admin Officer

Job Description

• In fulfilment of all responsibilities and duties, an Admin Officer should show a commitment to the aims, policies and ethos of RGS Vietnam, and strive to maintain these through personal conduct and effective relationships with colleagues and students.

• 1. Provide Admin support to the Operations

  - Receive, arrange, organize internal and external meeting;

  - Being in charge of works related to purchase equipments in Office

  - Coordinating with relevant departments to collect equipments information, research for suitable suppliers, qoutes.

  - Answering and solving problems relate to equipments.

  - Being in charge of purchasing stationery and essential thing for office if required

  - Collecting monthly office stationery requests and distributing supplies on time.

  - Puschasing essential thing for office: equipments, machines,…

  - Organize and coordinate with vendors, search for qoutes if required

  - Supervise the quality of outsourced services including uniform, bus, kitchen, cleaning, security, M&E

  - Conduct daily checking in campus of all outsourced services including bus, kitchen, cleaning, etc. and submit daily report to the Headmaster’s Office.

  - Doing monthly payments for relevant cost (electricity, water, express...)

  - Ensuring that financial and administrative regulations are complied with ISV rules and regulations

  - Execute other administrative tasks assigned by line manager.

  2. Provide Admin support to the Academic

  - Being in charge of processing customer procedures, import goods and teaching equipments

  - Being in charge of importing examinations, tests, uniform,…

  - Supporting to Academic events

  - Making reports by request of School’s Office

  - Execute other administrative tasks assigned by line manager.

Job Requirement

Essential Criteria:

• Graduated with min. a Bachelor degree.
• Native Vietnamese, good communication in English, Vietnamese (verbal and written).
• Experience and proven knowledge of ability to effectively use the computer as a tool for a variety of functions. Familiar with Words, Excel, Google apps (Forms, Sheets, Drive), Gmail and Internet in general.
• Experience in administration, customer service in an educational environment will be advantaged.
• Hardworking, detail-oriented, team player.

Salary & Benefits:

• Working time: 8.00 am – 5.00 pm, from Monday to Friday
• Salary and benefits are competitive
• 13th salary, annual health check, company trip,…
• Health Care & Insurance Benefit for Employees
• International and friendly working environment.