Administrative Assistant

Job Description

A. Administrative• Receive, process for approval, and circulate documents as required, ensuring compliance withprocedures and timelines;• Book flights and hotel accommodation for all colleagues and guests (if any);• Manage office supply inventory, place orders, and monitor incoming and outgoing mail/parcels;• As a contact point with the building reception and handling issues related to office operations(electricity, water, lighting, parking cards, access cards,..);• Organize internal events, including employee birthdays, corporate gatherings, and health checkups,…;• Perform receptionist tasks such as answering calls, greeting guests, serving refreshments, sortingmail, and handling partner gifts;B. Accounting Assistant• Handle and follow up cash flow, submitting monthly cash fund reports;• Check, reconcile, and archive accounting documents in compliance with legal regulations,ensuring accuracy and proper documentation;• Record accounting transactions in the company’s system following standard procedures;• Prepare reports as requested by the Chief Accountant and the BOD;• Liaise with banks, social insurance authorities, tax offices, and other relevant governmententities for necessary procedures;

Job Requirement

• College/University degree in Office Management, Administration, Accounting, or a related field.• Experience in a Similar role (Administrative Assistant, Office Secretary, etc.).• Proficient in Microsoft Office (Excel is a plus).• Mid-level English communication and reading skills.• Strong organizational, time management, and multi-tasking abilities.• Detail-oriented, proactive, and responsible.

• A good communicator and problem-solver who works well under pressure.