Assist. BOD cum Administrative Officer

Job Description

About the role

We are looking for a competent Assistant Director to support the director in departmental planning and monitoring progress. You will also be working to enhance productivity and ensure compliance with rules and regulations.

Responsibilities

Key Responsibility:

1. Assistant to the BOD and other assigned administrators for the purpose of providing assistance with their functions and responsibilities

2. Support BOD in communicating, monitoring, following up on assigned tasks of the Company's divisions and report to BOD

3. Participate in a variety of meetings and assist the BOD to keep good relationships with business partners, clients

4. Ensure the smooth and adequate flow of information within the company to facilitate other business operations

5. Monitor and support other administrative tasks

6. Implement items to open new stores.

7. Fulfill duties as assigned by the BOD.

General administrative:

1. Manage general administrative duties, including office supplies, equipment maintenance, and facilities management.

2. Manage tools and samples in warehouse in the office. Manage inventory of office supplies and equipment and order new supplies when necessary.

3. Regularly control and inventory the assets the department is monitoring (Offices, shops, warehouses).

4. Plan and maintain old or damaged equipment.

5. At the same time, it is also necessary to regularly monitor the status or replace equipment to ensure the company's operations.

Carry out shopping tasks:

1. Carry out purchases as requested by the Director.

2. Negotiate and establish contracts with suppliers, ensuring favorable terms and conditions. Find at least 3 quotations of 3 suppliers as required by the Accounting.

3. In charge of purchasing and repairing some tools and equipment (printers, laptops, computers, cameras...) for offices, stores, warehouses, as required by BOD.

Manage correspondence and documents:

1. Ensure proper implementation and storage of documents (Contracts, License copies, etc.).

2. Support Admin Team Leader in synthesizing documents when needing to apply for a license (food safety license).

3. Organize and manage the storage system for important documents, records, department records and company confidential documents.

4. In charge of translating documents at the request of the Director.

Job Requirement

​You have:

• Degree in Human Resources/ Business administration or related field
• At least 5 years experience for similar position 
• Highly organized and detail oriented
• Excellent verbal and written communication skills
• Excellent interpersonal, negotiation, and conflict resolution skills
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Good command of English.