Assistant to National Head of BD, Industrial IFM Services

Job Description

Job Summary

The Assistant will provide support reporting to the National Head of Industrial IFM Services, focusing on business development, client relations, operational and administration support. This role is ideal for a proactive and energetic individual eager to contribute to the growth of a pioneering team. Great opportunity for career development in Vietnam’s largest international property services company.

Key Responsibilities

• Business Development Administration:
  • Prepare draft proposals and presentations.
  • Organize the Industrial IFM databases and C3 CRM.
  • Conduct market research.
  • Support Head of Industrial IFM with networking & events, as needed.
  • Liaise with Marketing for promoting Savills IFM services.
• Costing & Budgeting:
  • Support with cost estimations & pricing models.
  • Utilize Microsoft Excel for comprehensive data analysis & reporting.
  • Liaise with Finance for invoices, expenses, payment records.
• Client Relations:
  • Build and maintain strong relationships with clients & partners.
  • Arranging meetings with clients & prospects (online & offline meetings).
  • Help finalise NDAs & standard service contracts with clients for signing.
• Operational & Administrative Support:
  • Assist with all administrative tasks.
  • SharePoint document & folder management.
  • Ensuring consistent updates to databases, C3 and SharePoint documents.
  • Other paperwork to ensure the smooth operation of the department.
• Ad-hoc support:
  • Arranging site visits and booking cars.
  • Arrange site visits as necessary e.g., car booking, visit schedules, etc.
  • Organise travel arrangements for team e.g., booking flights & hotels.
  • Assist with Vietnamese & English translation as needed.
• Departmental Growth:
  • Actively contributes to strategic planning and operational efficiency, with a unique opportunity for professional development and growth.

Job Requirement

Required Skills & Qualifications

• Minimum 3 years of experience in a service provider role.
• Background in the industrial or real estate sector (preferable).
• Extremely organized with a high sense of responsibility.
• Business development-oriented with communication & relationship-building skills.
• Fluent in English (written and spoken).
• Proficiency in Microsoft PowerPoint and Excel.
• Proactive, energetic, and motivated to build a new business line from the ground up.