[BÌNH DƯƠNG] HR SUPERVISOR

Job Description

1/ Recruitment activity:

• Develop and Execute Recruiting Process and Plans
• Ensure all vacancies are filled with suitable candidates within the targeted time.
• Act as a member of the recruitment interview panel.
• Obtain and assess reference checks of the candidates.
• Maintain a recruitment database of qualified or potential candidates for current and future needs.
• Be responsible for press advertisement placement and be able to recommend innovative and creative design in order to get the best results.
• Develop and improve the recruitment processes to be more innovative and cost-effective
• Advise hiring managers on recruitment matters.
• Control recruitment expenses within the budget.
• Conduct an exit interview and analyse the reasons of resignation.
• Plan, prepare, and hold a job fair to attract candidates.
• Participate in Branding activities: Coordinate and implement University/College/Vocational School for Recruiting Initiatives (Store Tour, Job Fair, Seminar, Workshop)
• Coordinate with universities, events in relation to targeted hires.
• Running the Management Trainee program to attract the most potential candidates.

2/ Training activity:

• Ensure to organize training orientation program for new staff: logistics, training data, attendance, and training reports.
• Follow promoter rules and ensure new employees receive full induction training based on company policy.
• Ensure full training for promoters based on company policy.
• Collect training requests from the store management team and collaborate with the Academy to develop training materials;
• Delivery company training programs and talent development programs as required.

3/ C&B activity:

• Ensure timely completion of related items such as:
• Timekeeping/Salary/Tax/Insurance...
• Manage labor contracts: Sign new/Re-sign;
• Manage employee information;
• Advise/answer policies for employees.

4/ Employee Relation & Performance:

• Manage, cooperate, and support the discipline process
• Organizing a Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid-year review, year-end review
• Provide ongoing support and explanation to employees on the Performance Management process and follow-up to ensure effective and timely implementation of the process.
• Participate in the implementation of the ongoing improvement plan for the whole process; standardize all kinds of forms and correspondence relating to the process.
• Timely identification of issues and proposing remedies to ensure the whole process is implemented properly and efficiently.
• Support all gathering performance evaluation documents & analyze their results
• Coordinate with The Trade Union to propose benefits & organize events, activities for employee engagement
• Planning & organizing Company event (Best Employee, Best Practice, Long Service, HR Day, Health check, AE checking, blue card...)
• Support the Employee Engagement survey & coordinate with other Departments for an action plan

5/ HR management & Reports:

• Supervise and follow up on subordinates’ tasks daily to ensure HR store’s work run smoothly
• Identify and reduce unnecessary tasks to increase staff productivity.
• Regularly train and motivate subordinates in daily work.
• Identify potential staff for succession planning purposes.
• Build and promote teamwork spirit.
• Edit SAP’s errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.). In charge of the process on SAP for grade 3 up such as: Hiring, cessation, transfer, long-term absence, resume work,…
• Manage all information of employees, make sure employees’ data correct.
• Check information and provide a report when necessary.
• Be in charge of the headcount and turnover rate report
• Employees weekly report
• Support Store Manager for increasing productivity at Store (working hours, balance request to hire, etc.)

Job Requirement

• University/ College degree
• Minimum 04 years of related experience in HR, 2-3 years of talent acquisition and direct recruiting experience.
• 01 year a supervisor role is a plus.
• Be able to work at shift & on Public holidays.
• Good knowledge of HR related regulations and laws of Vietnam.
• Excellent knowledge of sourcing and recruitment techniques, including social media.
• Effectively manage multiple searches for candidates in different fields
• Good communication in English