Clinic Operations Assistant

Job Description

1. Executive & Administrative Support

• Manage the CEO’s schedule, meetings, and travel arrangements, ensuring efficient time management.

• Prepare presentations, reports, and briefing materials for meetings with investors, partners, and stakeholders.

• Maintain confidentiality and discretion in handling sensitive business matters.

• Take meeting minutes, track action points, and follow up on key initiatives.

2. Business Development & Partnership Liaison

• Assist the CEO in developing a new business model for healthcare services.

• Research and identify potential partners, investors, and business opportunities to expand the clinic’s operations.

• Act as a primary liaison between the CEO and external stakeholders, including government agencies, healthcare providers, and strategic partners.

• Support contract negotiations, partnership discussions, and business agreements.

3. Clinic Operations & Project Coordination

• Assist in setting up and optimizing clinic operations, ensuring efficiency in workflows.

• Oversee special projects, monitor timelines, and ensure key milestones are met.

• Conduct market research on healthcare trends, competitive landscape, and emerging business opportunities.

• Work closely with internal teams to align operational strategies with business goals.

4. AI & Technology Utilization

• Use AI-powered tools (e.g., ChatGPT, Notion AI, Microsoft Copilot) to streamline workflow and enhance productivity.

• Assist in automating scheduling, email filtering, and document management for the CEO.

• Leverage data analysis and AI insights to support decision-making.

Job Requirement

Education & Experience

• Bachelor’s degree in Healthcare Management, Business Administration, or a related field.

• Minimum 3+ years of experience in healthcare business operations, clinic management, or executive assistance in a healthcare setting.

• Experience working in hospital groups, healthcare startups, or membership-based healthcare businesses is a plus.

Skills & Competencies

Healthcare Industry Knowledge – Understanding of clinic operations, healthcare regulations, and business models.

Business Development & Partnerships – Ability to identify and engage with strategic partners.

Strong Organizational Skills – Capable of managing multiple tasks, prioritizing effectively, and meeting deadlines.

Tech-Savvy – Comfortable using Google Workspace, Microsoft Office, CRM tools, and project management software.

Excellent Communication – Strong verbal and written skills in both English & Vietnamese.

Proactive & Problem-Solving Mindset – Able to anticipate challenges and act independently.

Travel Availability – Willing to travel domestically and internationally as required for business needs.