Document Controller

Job Description

Main tasks of the Document Controller:

• Utilize software systems such as Aconex, Procore, Sharepoint or EDMS to manage documents electronically.
• Maintain up-to-date logs and registers (drawing register, submittal register, etc.).
• Receive, register, and file all incoming and outgoing documents (drawings, RFIs, submittals, transmittals, correspondence, etc.).
• Ensure documents are appropriately numbered, labeled, and stored (both electronic and hard copies).
• Distribute and track technical submittals to relevant parties (Client, Subcontractors, Consultants, etc.).
• Ensure documents comply with the project's document control procedures and the Client's requirements.
• Conduct regular audits of documentation for completeness, accuracy, and compliance.
• Track document approval statuses and follow up on pending approvals.
• Act as a point of contact among the Main contractor, Client, Consultants, and Subcontractors regarding documentation.
• Coordinate with site and office teams to ensure timely and accurate document submissions.
• Support project meetings by preparing document summaries or providing required documents.
• Train and support staff in using the document control system.

Job Requirement

• College or university degree in languages, administration, construction, project management, or a related field
• Minimum of 2–3 years of experience working in a construction project environment
• Proficient in using office computer applications
• Strong skills in organizing, archiving, classifying, and retrieving documents effectively
• Ability to communicate and collaborate with multiple departments
• Fluent in English