Executive Assistant to VP of Product & Strategy

Job Description

I. COMPANY OVERVIEW

Next Level Services (NLS) is navigating a critical phase of transformation as we work toward becoming a leading lifestyle company. As a key player in Vietnam's nightlife and F&B industry, we are building an integrated ecosystem that delivers exceptional customer experiences through nightlife venues, dining concepts, and lifestyle services.

We are building a strong foundation for scale and looking for reliable and detail-oriented individuals to join us on this journey.

II. JOB OBJECTIVE

· Enable the VP Product & Strategy to stay organized and focused on key priorities, ensuring their time and efforts create significant impact

· Support the VP of Product & Strategy by ensuring daily work runs smoothly, schedules are managed well, and projects move forward on time.

· This role requires someone proactive, calm, and detail-oriented, who can coordinate across teams and ensure tasks and projects stay on schedule.

1. Manage Monthly/ Daily Schedule and Priorities

• Manage and optimize the VP’s calendar to maximize productivity and impact.
• Schedule and coordinate meetings, appointments, and personal arrangements.
• Anticipate upcoming priorities and ensure proper preparation for each engagement.
• Organize and maintain the VP’s calendar: book meetings, avoid conflicts, and ensure punctuality.
• Prepare materials before each meeting and keep things ready for smooth execution.

2. Coordinate Tasks and Follow-up

• Attend meetings with the VP, capture meeting notes, action items, and critical milestones.
• Follow through & keep progress visibile: identify responsible PICs (Person in Charge) for each deliverable and follow through until completion.
• Remind, alert, and update the VP on deadlines and interdependencies across projects to avoid overlaps., and keep progress visible.
• Break down big plans into smaller steps for easier tracking and completion.

3. Support Communication and Documentation

• Act as a liaison between the VP and other departments, ensuring clarity and timely communication.
• Draft and organize emails, reports, and documents as needed.
• Keep important files, presentations, and information organized and easy to find.

4. Assist in Project Tracking

• Help the VP monitor multiple projects at the same time by updating progress reports.
• Alert the VP about any delays or important decisions needed.

5. Others & Information Handling

· Manage confidential information with professionalism and discretion.

· Handle ad-hoc tasks assigned by the VP.

Job Requirement

• Calm, mature, and reliable under pressure.
• Strong organizational skills with attention to detail.
• Ability to follow up consistently until work is done.
• Good communication skills in both Vietnamese and English.
• Comfortable with basic data handling and Microsoft Office tools (Excel, PowerPoint).
• At least 2-3 years of experience in an assistant, coordinator, or admin role.
• Bachelor’s degree in Business, Management, or a related field.

WHAT WE OFFER  

• Work directly with senior leadership and gain hands-on experience in operations.
• Join a dynamic and growing lifestyle company with diverse opportunities.
• Competitive salary and benefits including 13th-month bonus.
• Annual team-building and year-end party.