GA Executive - Chuyên viên Tổng vụ

Job Description

1. Canteen

a.Catering vendor selection (if any)

b.Monitoring (and re-newal) catering agreement and collect also keeping legal documentation related with catering activity

c.Hourly and daily monitoring about canteen services readiness

d.Coordination with all Dept.admin to up dating meal order every time

e.Catering monthly evaluation (evaluate job performance, services, attitude, clean, health, menu variation etc)

f.Preparing, monitoring and controlling meal periodic order for all Dept.

g.Weekly evaluation and reporting about canteen and catering matters (to Head of GA)

h.Coordination, develop and create good relationship with Catering management

i.Up dating safety and GMP to catering management

j.Monthly coordination with Board of Canteen

k.Preparing yearly budgeting only for GA team meals

2. External laundry handling

a.Vendor selection (if needed)

b.Monthly Evaluation for existing vendor (field checking)

c.Coordination to service improving from existing external laundry

d.Preparing yearly budgeting for external laundry servicing

3. Invoicing processing

a.Catering services

b.Cleaning service

c.Landscaping/gardening services

d.Security services

e.Phone office

f.Up dating and reporting invoicing trend each month to GA Ass.Mngr

g.all invoice GA

4. Document & package delivering handling

a.Receive request delivering (document/package) from other Dept.

b.Proposed to third party (delivering vendor) to deliver item

c.Monthly listing and reporting all delivering item (document/package) to Head of GA

d.Develop and creating good relationship with delivering vendor

e.Preparing yearly budgeting for GA document & package delivering

5. Employee facility

a.Provide, manage, preparing and maintain all employee facility to back up all company activity :

1.General stationery (LCD projector, pointer, cable roll, telephone, etc);

2.Food, snack & beverages for meeting occasion, guest visiting, also preparing goody bag (if needed);

3.Newspaper & magazine;

b.Up dating plant performance each month

c.Library :

1.Up dating and listing all book collection every 6 month

2.Monthly monitoring and reporting about library activity

3.Develop and create new improvement for good and cozy library for all employee

4.Create and share new book review to all employee

5.Preparing yearly budgeting for Library handling

6. Company operational license handling

a.Keeping, checking and controling all company operational licenses

b.Process and submit licenses that already expired

c.Proposed company operational licensing for Department that needed this document

d.Up dating and checking all government regulations related w/h our company operational licenses

e.Preparing yearly budgeting for company operational licenses

7. Cleaning Service

a.Monitoring (and re-newal) Cleaning services agreement and collect also keeping legal documentation related with Cleaning service activity

b.Daily, weekly and monthly coordination with Leader, Supervisor and vendor management about job performance

c.Sampling checking on several area related with cleanliness and tidiness responsible from cleaning service vendor

d.Propose several repair or improvement about finding item from cleaning service member or by self

e.Preparing and submit weekly report to Head of GA about job performance, finding item and job planning from cleaning service member

f.Preparing yearly budgeting for Cleaning Service handling

8. Landscaping / Gardening

a.Monitoring (and re-newal) Landscaping services agreement and collect also keeping legal documentation related with landscaping activity

b.Daily, weekly and monthly coordination with Leader, Supervisor and vendor management representatives about job performance

c.Sampling checking related with neatness plant, plant fertility and replacement of plant (if any)

d.Propose several repair or improvement about finding item from landscaping member or by self

e.Preparing and submit weekly report to Head of GA about job performance, finding item and job planning from landscaping member

f.Preparing yearly budgeting for Landscaping/gardening handling

9. Building Maintenance

a.Checking and monitoring all external building condition (target : still accoding to the basic function)

b.Proposed physicall building maintenance (periodically or incidental) based from real condition

c.Organized periodically elevator maintenance

d.Listing & develop good relationship with third party who specialized on building maintenance (i.e. Civil contractor)

e.Quick respond based from other Dept. complaining about external building matters

f.Coordination and develop good relationship with Engineering Dept., especially Building section

g.Preparing yearly budgeting for building maintenance

10. Security handling

a.Monitoring (and re-newal) Security services agreement and collect also keeping legal documentation related with Security activity

b.Coordination w/h Security Spv. (min.once a week) about up dating security issue

c.Monthly up dating about all member existing and Security scheduling (report to GA Ass.Mngr)

d.Checking, investigate and proposed solution for security incident at internal company

e.Develop systems related with security activity

f.Coordination w/h Security management, local Police and community about security matters around company

g.Create good relationships between Security groups near company

h.Preparing yearly budgeting for Security handling

11. Waste management handling

a.Lead team Waste Management at Factory

b.Create and proposed waste management system at Factory

c.Checking and monitoring implementation waste management system

d.Coordination with related Department about waste management system

e.Improve and correction all waste management activity

f.Proposing yearly budgeting for waste management handling

12. Waste selling

a.Monitoring (and re-newal) waste selling agreement and collect also keeping legal documentation related with waste selling activity

b.Monitoring and controlling waste weighing

c.Up dating and reporting (for activity from each vendor) about waste selling activity to Head of GA

d.Coordination with Security and related Departement (especially FA) about waste selling activity

e.Develop safe and good systems about waste weighing and selling

13. Employee facility

a.Provide, manage, preparing and maintain all employee facility to back up all company activity :

1.Furniture;

2.CCTV;

b.Organize & proposed repair & maintenance all employee facility : cantte, lobby, library, lactation room, office, etc

c.Mosque activity

1.Coordination w/h DKM AIO KJN Plant

2.Preparing yearly budgeting for Mosque activity

14. CSR handling/ Community Development

a.Preparing, checking and controling all CSR activity monthly

b.Create and develop good relationships with community around company (including up dating and reporting any issue which appears)

c.Up dating progress each CSR Program implementation and reporting to Head of GA

d.Analyze (based on community needed) and proposing about CSR Program planning

e.Create and develop relationship between Company and third party related w/h our CSR activity

f.Coordination w/h HO about planning & implementation our CSR program

g.Preparing yearly budgeting for CSR activity

15. Donation handling

a.Receive, organize & keeping all donation proposal

b.Listing & monthly reporting to GA Asst.Mngr about donation approval/rejected

c.Confirming/communicate to donation applicant for approve/rejected donation proposal

d.Analyze & preparing donation yearly budgeting

16. Factory tour

a.Control schedule of factory tour activities

b.Manage factory tour activities, introduce about factory history, product, production process, etc. to guests

Job Requirement

REQUIREMENTS
- Bachelor’s degree (S1) - BA, English, Travelling Management or related field
- Minimum 2-3 year experience
- Willing to work in Factory in Phu My 3, Ba Ria Vung Tau
- Able to work with teams and individuals, healthy physically and mentally
- Able to operate computer: MS Office (Excel, Word, Power points)
- Able to speak English (writing, reading)