Hành chính nhân sự kiêm lễ tân

Job Description

Receiving and Welcoming Visitors

• Welcome guests arriving at the factory and arrange meals for visitors.

• Contact the relevant department to confirm the visitor’s appointment.

• Arrange transportation for guests and employees on business trips.

Telephone Reception and Call Handling

• Receive incoming calls from external partners and internal departments.

• Transfer calls to the appropriate departments.

Mail and Parcel Handling

• Receive all work-related mail and parcels addressed to company employees.

• Record daily incoming and outgoing mail/parcel information in the logbook.

Office Administration Support

• Coordinate with departments to prepare decorations for birthdays, holidays, Christmas, and Tet.

• Issue fuel vouchers to drivers and monitor fuel expenses.

• Check and maintain the office first-aid cabinet.

• Handle onboarding procedures for new employees: assign locker cards and provide uniforms.

• Issue office supplies and materials upon request.

Meeting and Event Logistics

• Request cleaning staff to prepare meeting rooms and ensure cleanliness.

• Prepare tea, drinks, and light refreshments as required.

• Coordinate and support company events.

• Support internal and external communications when required.

Other Tasks

• Draft administrative documents as requested.

• Provide company forms and templates to employees upon request.

• Arrange flight tickets and hotel bookings for employees on business trips.

• Announce new company regulations and policies to all employees.

• Perform other duties as assigned.

Job Requirement

• Graduated from a college or vocational school in a related field.

• At least 6 months of experience.

• Proficient in Microsoft Office.

• Basic English communication skills.

• Responsible, cooperative, and able to work independently.