HCM - Executive Assistant to Chairman

Job Description

As the Executive Assistant to the Chairman at Maison RMI, you will play a crucial role in managing executive-level operations, providing direct support to the Chairman, and overseeing high-priority initiatives. Your work will support the company’s business development, board governance, and IPO planning efforts, among other key areas.

1. Strategic Initiatives

• Collaborate closely with the Chairman and executive management team to develop, execute, and monitor key strategic initiatives and projects.
• Ensure alignment of projects with the company’s vision, mission, and long-term objectives.
• Facilitate executive management team meetings, preparing meeting materials, agendas, and minutes as needed.
• Coordinate with executive team members to ensure the highest standards of quality and timely delivery of all executive deliverables.
• Oversee the follow-up process on action items and decisions made during executive meetings to ensure timely progress.
• Directly lead projects as assigned by the Chairman.

2. Business Development

• Identify and evaluate potential business opportunities, including new brands, business ventures, and mergers and acquisitions (M&A).
• Conduct detailed market research, feasibility studies, and financial analyses; prepare and deliver PowerPoint presentations for review.
• Support commercial term negotiations, contract reviews, and oversee the transition of secured opportunities to relevant brand management or operational teams.

3. Board of Director Support

• Coordinate all aspects of board meetings, including preparation of agendas, meeting materials, and minutes.
• Work with executive management to ensure timely and high-quality deliverables for the board.
• Maintain productive relationships with board members and assist with post-meeting follow-ups on action items and decisions.

4. IPO Planning

• Support the Chairman and executive team in planning and executing the company’s Initial Public Offering (IPO).
• Coordinate with investment banks, legal advisors, and other stakeholders, arranging meetings and ensuring smooth communication.
• Assist with investor relations and participate in roadshows as needed.
• Oversee due diligence processes, financial reporting, and compliance with all Vietnamese IPO regulations.
• Contribute to the development of strategic communication plans for the IPO, including media and public relations.
• Proactively identify and mitigate potential risks related to the IPO process.
• Assist in the post-IPO transition, supporting any changes in corporate governance or structure.

5. Executive Support

• Act as the primary liaison between the Chairman and both internal and external stakeholders.
• Manage the Chairman’s calendar, communications, and correspondence with efficiency and discretion.

Job Requirement

• Bachelor's degree in business administration, management, or a related field.
• Proven experience in an executive support role, ideally within a fast-paced corporate environment.
• Exceptional organizational and project management skills with attention to detail.
• Strong interpersonal and communication abilities, both in English and in Vietnamese.
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and SharePoint.
• Strong diligence to deliver highest quality of deliverables.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Experience in the retail sector is an advantage.