HR & ADMIN MANAGER

Job Description

Gardenline has a successful 30 years operating history, commencing in 1992 as a modest import and distribution operation to become one of the leading exporters of outdoor furniture. We are looking for an experienced HR & ADMIN MANAGER who is responsible for all areas of HR field which includes C&B, Recruitment & Selection, Training & Learning and employee relation as well as active engagement and partnering with all departments to support the country’s business strategies.

Job Requirement

A.     HUMAN RESOURCES RESPONSIBILITIES:

1.      Recruitment:

•          Manage end-to-end recruitment process (job posting, interview, onboarding)

•          Develop a proper recruitment plan to attract and retain talents at optimum cost.

•          Responsible for effective execution of recruitment plans to meet manpower needs in Operations.

2.      Compensation & Benefits:

•        Conduct market research to ensure the equity between company and labor market to attract, retain and educate talents.

•        Oversee attendance, leave management and payroll processing.

Labor Contract Management

·        Prepare and draft labor contracts in compliance with labor law and company policies.

·        Explain rights, obligations, and contract terms to employees before signing.

·        Maintain contract records and monitor deadlines for renewal, termination, or amendment when necessary.

Personal Income Tax Declaration & Settlement

·        Collect and verify employees’ income information.

·        Prepare and submit monthly/quarterly personal income tax declarations in accordance with regulations.

·        Prepare annual PIT settlement reports and work with tax authorities when required.

Social, Health, and Unemployment Insurance Management

·        Register new employees for Social Insurance, Health Insurance, and Unemployment Insurance.

·        Handle employee increase/decrease reports with the Social Insurance authority.

·        Prepare and submit periodic insurance declarations and related documents.

·        Support employees in claiming benefits such as sick leave, maternity leave, occupational accident, and unemployment allowance.

3.      HR Management:

•          Build up and update company’s HR policies & procedures system to ensure the HR operation smoothly.

•          Ensure daily HR activities compliance with company policies and compliance with labor law.

•          Stay updated with new regulations on labor, tax, and insurance to ensure legal compliance.

4.      Training & Learning:

Identifies training and development initiatives required to meet business goals. Coordinates / conducts training classes as required.

5.      Employee Relation:

•          Be the key contact point of internal conflict and responsible in the solving solution.

•          Be key person of company culture to build-up and retain an efficient work atmosphere.

•          Propose and conduct the internal activities to engage tightly the relations of employee and employer, employee and employee: YEP, Team building, newsletter….

B.     ADMINISTRATIVE RESPONSIBILITIES:

•          Monitor the office expense: electric, rental, stationary…

•          Ensure to maintain a healthy, safe, and clean work environment

•          Be responsibility of monitoring office expense both in QN & HCM