HR - Admin Supervisor (Giám sát hành chính nhân sự)

Job Description

Key Responsibilities

1. General Affairs (GA):

· Build good working relationships internally and externally

· Manage company licenses and corporate registration (IRC, ERC)

· Handle bookings for business trips (flights, hotels, taxi)

· Manage rental car/ car schedule

· Manage office facilities, assets, and equipment

· Handle and organize engagement activities (birth day party, company trips, team buildings, etc.)

· Control cost related to GA-HR department

· Prepare and submit required reports to government authorities

· Other tasks as MGR or GD required.

2. Human Resources (HR):

· Handle full-cycle recruitment, onboarding, and labor contracts

· Process monthly payroll, bonus, and salary data (attendance reports, overtime…)

· Administer social insurance, union matters, and PIT reporting

· Manage employee welfare, health care, and benefits programs

· Handle work permit and visa/TRC procedures for foreign staff

· Support organizing internal/external training sessions

· Coordinating with the Supervisor to support organizational development and HR planning

3. Cross-functional / Other Tasks:

· Marketing: Responsible for content creation and managing social media platforms such as Facebook, LinkedIn, and Website.

· Support the procurement and purchasing process

· Manage service contracts, suppliers' information related to GA-HR

· Conduct preliminary legal checks on documents/contracts

· Monitor health, safety, and office hygiene compliance

· Support to ensure a safe and productive work environment

· Support risk mitigation and compliance checks

· Coordinating with the Manager to maintain internal regulations and support policy implementation

Job Requirement

Requirements:

· Bachelor’s degree (Preferred HRM, communication-related field)

· English (Business level) - (Japanese (advantage))

<<<Nice to have: Priority for candidates with Japanese ability>>>>

· At least 4 years of working experience in GA-HR (Experience at FDI companies is a plus)

· Good at Microsoft Office

· Extroverted, proactive, willing to learn, can-do spirit, good interpersonal skills

· Soft skills in: strong in communication are highly required.

· Ability to work in a group and independently, and able to work under high-pressure situations

· Ability to work hard and take responsibility